Equipment Specialist - Indianapolis, IN

Description

• Follow procedures for receiving and processing equipment orders and returns.
• Source equipment from internal inventory and third‑party rental/service suppliers.
• Generate purchase orders for equipment purchases and rentals.
• Reconcile and process billing of contracts, invoices, and work orders daily.
• Support electronic and physical inventory management on sites and facilities.
• Update task codes and off‑rent dates with input from project teams.
• Produce scheduled and on‑demand inventory management reports with quality control.
• Interpret on‑rent and forecast reports.
• Schedule and lead pre‑mobility meetings to plan project startup needs.
• Lead monthly equipment review meetings with project and accounting teams.
• Support LEAN/5S initiatives and collaborate with EF craft teams on equipment plans.
• Facilitate forecast review meetings with project teams and trade partners.
• Reconcile fleet invoicing with accounting, vendors, and project teams.
• Provide equipment solutions and issue resolution, recommending equipment type and maintenance.
• Order vehicles for team members and projects.
• Manage DOT registration and respond to DOT and driver inquiries.
• Participate in equipment facility safety program and uphold Mortenson’s Zero Injury policy.
• Dispatch and schedule equipment deliveries, including logistics planning.
• Build effective relationships with diverse stakeholders at all organizational levels.

Requirements

Mortenson is seeking an Equipment Specialist for its Data Center Group in Lebanon, IN. The role supports day-to-day operations with a focus on building customer relationships and manages a wide range of processes for project teams, equipment facilities, buyers, and ESM HQ leadership. Travel may be required after project completion, but is not mandatory.

Visa sponsorship is not available for this position; candidates must be legally authorized to work in the U.S. without sponsorship. Job postings typically remain open for a minimum of five days, averaging 44 days.

• Bachelor’s degree and at least 2 years of rental equipment, construction, or related experience (or 4 years without degree).
• Experience with billing software preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Superior attention to detail and accuracy.
• Positive, professional attitude with strong customer‑service skills.
• Ability to assess and prioritize multiple customer needs.
• Working knowledge of purchasing and rental processes.
• Strong organization, planning, and influencing abilities.
• Excellent active listening and communication skills, open to diverse input.

Benefits

• Medical, prescription drug, vision, and dental plans with no additional cost.
• 401(k) with generous Mortenson match.
• Paid time off, holidays, and other paid leaves.
• Employer‑paid life, AD&D, and disability insurance.
• No‑cost mental health tools and concierge services.
• Tuition reimbursement and adoption assistance.
• Gym membership discount program.
• Base pay range $69,500‑$93,900, higher in certain locations; eligible for incentive plan.

Training + Development

Interview process

Visa Sponsorship

Security clearance