Document Controls Manager

Description

• Set up the project filing system.
• Evaluate documents and communicate the client’s specific goals and expectations to all project team members.
• Organize and maintain framework for project team processes and record keeping of electronic and physical documents.
• Deliver quality work product by role modeling organizational core values.
• Value Engineer the project by identifying opportunities for savings and ensuring material substitutions are equal.
• Communicate with and manage project stakeholders.
• Exercise creativity and resourcefulness in managing the project effectively in a compressed timeframe.
• Develop and communicate action plans that will lead the project team throughout the project, beginning with the initial Project Management Plan.
• Build relationships with peers, leaders, and clients.
• Manage confidential project information utilizing a database, software, or filing system.
• Collaborate with cross-functional departments, vendors, and contractors to ensure timely implementation of changes to controlled documents.
• Ensure the project design management continues to follow the client project documents such as budget, scope, schedule, and client's design standards.
• Drive the permitting process by designing team documents to be submitted to various local, state, and federal agencies and ensure the applicable permits are moving through the process efficiently.
• Prepare cost and revenue projections.
• Re-evaluate the contract scope of work as the project progresses against the goals, expectations, and the needs of the client, and recommend adjustments as necessary.
• Prepare Project Management plan and fee budget/proposal at the project outset.
• Proactively participate in self-development to continually enhance current skills and build new skills required to excel at current role and prepare for career progression.
• Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records in conjunction with the client contract.
• Coordinate with cost management group as applicable for preparation of cost estimates, cost studies, actual job cost reviews, and budget reconciliation.
• Plan, manage, and coordinate all aspects of the project schedule, scope, and cost.
• Establish documentation policies, processes, and databases to ensure compliance and quality control.

Requirements

• Education: Bachelor's degree in Business Administration Degree or equivalent
• Demonstrate ability to be dependable, diligent, and thorough.
• Familiarity with AI in Construction and/or Document Control.
• Attendance at work during normal business hours.
• Utilize effective written and oral communication skills.
• Preferred Certification: Document Control certification from accredited institution (ie, Consepsys).
• Proficient in Microsoft 365.
• Experience with setting up and maintaining a project filing system.
• Consistently communicates and collaborates with team members and clients.
• Proficient in Procore, Autodesk Construction Cloud (ACC), and SharePoint and/or similar Electronic Document Management System (EDMS).
• Ability to manage confidential project information.
• Experience: A minimum of 5 years’ experience in construction administration
• Familiarity with project lifecycle, technical documents and drawings (ie, BIM).
• Experience with record retention, protection, retrieval, transfer and disposal.

Benefits

• Employee Assistance Program
• Vision Insurance
• Dental Insurance
• Paid Time Off
• Short and long-term disability
• Paid Holidays
• 401(k) Matching

Training + Development

Interview process

Visa Sponsorship

Security clearance