Administrative Assistant

Description

• Manage Manpower requests to IBEW and maintain daily manpower sheet.
• Support general administrative tasks, such as filing, preparing documents, scanning records, reserving conference rooms for meetings, and maintaining organized office systems.
• Answering and directing phone calls.
• Collect data/paperwork from field foreman (Safety Audits, 2 week look ahead).
• Greeting and directing visitors.
• Maintain and order office, shipping and other supplies as needed.
• Coordinate field employee onboarding including processing new hire paperwork and establishing accounts for safety training and orientation.
• Support the accurate and timely processing of payroll by running weekly payroll reports, maintaining timesheets, and tracking and reporting weekly PTO usage.
• Assist project managers by writing memos and printing panel schedules.
• Assist project managers with billing, risk management documents, fleet department reports, and with schedule preparation utilizing Microsoft Project (Training will be provided).

Requirements

• Strong interpersonal skills and a commitment to teamwork, with an ability to communicate effectively with all internal and external stakeholders.
• High level of proficiency with MS Office Suite/MS 365, specifically Word, Excel, Outlook, and PowerPoint.
• Strong organizational skills with the ability to manage your time effectively and prioritize tasks to meet a range of deadlines.
• 3-5 years of professional, administrative or project coordination experience.
• Associate or bachelor’s degree in a business discipline preferred.
• High attention to detail and commitment to accuracy.
• Relevant experience in the construction industry is highly valuable.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance