Billing Specialist II - AIA/ Pay Apps Experience Needed

Description

We are looking for a highly detailed oriented professional to be responsible for the billing in our Invoicing Department for ASSA ABLOY Global Solutions “AAGS” North Americas. This includes but is not limited to all activities required to accurately invoice new construction and renovation projects along with all reoccurring revenues in compliance with standard billing processes, contractual obligations, invoicing portal, and special customer requests.

• Managers, AR) to resolve issues and gather relative information for proper and accurate billing of projects
• Meet with internal teams (PMO group and AR) on a weekly basis to review and resolve complex billing variances
• Manage ticketing system to ensure all tickets are being touched monthly and the escalations are being addressed in accordance with the escalation policy
• Identify opportunities to streamline processes across all billing functions
• Review billing reports for accuracy and collaborate with team members to resolve discrepancies
• Effectively utilize our workflow tools ticketing system to manage workload and track projects
• Perform quality control audits to ensure all billings are compliant with outlined processes and documented SOPs
• Interface with internal and external parties (i.e. Sales, General Contractors, Installers, Project
• Review billing requests to determine appropriate action and/or assign to a team member
• Partner with AP and AR teams to research and reconcile billing related issues
• Work independently on multiple assignments with varying deadlines and priority levels
• Handle all first level escalations from internal and external clients and escalate to Supervisor as needed
• Prepare and submit invoices accordance to the process for that specific billing method (Pay
• Provide a high level of customer service

Requirements

Associate degree or equivalent combination of experience and education

PREFERRED SOFTWARE SKILLS

Additionally, this position will be required to have detailed knowledge of AIA billing practices along with a strong knowledge of construction contracts to ensure compliance with terms and conditions while maximizing opportunities for revenue recognition and limiting Account Receivable issues.

• Experience billing non-AIA projects in accordance with various contract types such as Lump Sum,
• grammatically correct professional manner
• Experience billing medium to large-scale construction projects in accordance with AIA billing standards and methodologies.
• 3+ years’ billing experience in the construction industry
• Microsoft Dynamics AX or other ERP Applications
• Strong interpersonal and communication skills; speaks and writes in a clear, concise, and
• Ability to adapt and thrive in a complex, fast-paced environment that offers continuous learning of software applications and operational improvement
• Adhere to strict deadlines with the ability to “own” all aspects of this position
• Hospitality experience
• Proficient with MS Excel
• Solid organizational and time-management skills, including the ability to advance numerous competing priorities
• Experience working with subcontractor invoices and validating for completeness and accuracy prior to processing for payment
• Coachable, reliable, and must display a positive attitude during stressful situations
• Background in access control & door hardware scheduling
• Ability to interpret contract language to ensure accuracy in billing
• Understanding OCIP and CCIP documentation
• Ability to work well under pressure while maintaining a positive and customer friendly attitude with the team, customers, and internal business partners
• Detail-oriented and capable of reviewing data to find variances, trends, and errors

Benefits

• Flexible to work extra hours as needed to ensure all billing deadlines are met

Training + Development

Interview process

Visa Sponsorship

Security clearance