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Office Coordinator
Rpm Living
Manages office admin, vendor relations, events, expenses, and support tasks.
2d ago
Intermediate (4-7 years), Junior (1-3 years), Expert & Leadership (13+ years), Experienced (8-12 years)
Full Time
San Antonio, TX
Office Full-Time
Company Size
4,600 Employees
Service Specialisms
Property Management
Real Estate Services
Leasing
Asset Management
Construction Management
Facility Management
Project Management
Property Development
Sector Specialisms
Residential
Senior
Affordable
Role
What you would be doing
phone management
expense management
event coordination
system administration
inventory ordering
issue resolution
- Answer corporate phone line and route calls to appropriate departments
- May occasionally be required to lift or carry items such as files or office supplies weighing up to 15 pounds
- Support Corporate-wide office process as needed (corporate-wide mailouts, PopShop Pos/approvals, etc.)
- Support regional offices without office manager as needed with supply orders/meeting prep/corporate experience events
- Manage monthly office expenses, office P-card, and submit invoices
- Plan and coordinate office events, including luncheons, engagement events, and other office gatherings
- Resolve day-to-day problems and coordinate with stakeholders to obtain solutions
- Manage monthly office expenses
- Manage front desk phones, email and in person visitors
- Manage office data and systems such as regional seating chart, workstation reservation system, and conference room reservation system
- Monitor inventory and places orders for office equipment, supplies, or provisions
What you bring
microsoft office
associates degree
office management
customer service
invoicing
office experience
- Knowledge of office management practices, including administrative procedures, record-keeping, and file organization
- Skilled in organization, managing multiple priorities, and maintaining an orderly work environment
- Ability to communicate effectively verbally and in writing
- Ability to work autonomously with minimal supervision, taking initiative to manage and complete tasks
- Must be able to hear and understand verbal communications in person and over the phone or computer
- Skilled in customer service to interact with clients, vendors and staff
- Skilled in Microsoft Office
- Knowledge of invoicing, expense tracking, and budgeting processes
- This is an onsite role requiring the associate to work in the office during regular business hours
- Ability to efficiently use office equipment (e.g., printers, copiers, scanners) and software applications essential for office management
- Must be able to operate a computer, keyboard, mouse and other office equipment
- Associates degree in business administration, office management or related field. Experience may substitute for education
- May be required to sit or stand for extended periods of time
- Must be able to read documents, computer screens and data
- One year of experience in office administration
- 401(k) with robust company match
- Discounted Perks (Costco membership, movie tickets, health & wellness, entertainment & travel discounts)
- Employer-paid employee assistance, mental health, and wellness programs
- Comprehensive healthcare coverage available for all full-time, regular associates
- Weekly pay for all associates working onsite at an apartment community
- Paid time off plus floating holidays and volunteer days
- Ancillary benefits including critical illness, hospital indemnity, and accident insurance
- Opportunities for professional development, career growth, and role-based learning plans
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- employment contingent upon successful completion of a background check.
Company
Overview
10 rental units
Initial Portfolio
Managing just 10 rental units at the start.
No.42 to No.3
NMHC Top 50 Ranking
Climbed the NMHC Top 50 list from position 42 to 3 by 2024.
226,000 units
Managed Units
Now manages over 226,000 units across 26 states.
75,000 units
Annual Expansion
Added 75,000 units in a single year, marking a significant growth milestone.
- Three core service lines—hands‑on property management, strategic investments, and development—work together seamlessly.
- Typical projects include conventional, senior, and affordable multifamily communities, often with value-add and lease-up cycles.
- The award-winning Olmsted brand showcases their development chops, earning national recognition for design and community focus.
- Customer-focused approach that drives business success
- Commitment to high-quality service
- Building lasting partnerships with residents and clients
- Integrity in all aspects of business operations
- Innovation that enhances the living experience
- Accountability in meeting goals and delivering results
- Collaboration with teams across the company to achieve shared goals
2040
Net Zero Emissions Goal
The company aims to achieve net zero emissions by the year 2040, demonstrating a strong commitment to combating climate change.
- Commitment to sustainability through resource-efficient operations
- Dedicated to reducing carbon footprint and increasing energy efficiency
- Focus on implementing green building certifications for properties
- Investment in renewable energy initiatives
- Fostering an inclusive culture where diverse perspectives are valued
- Empowering employees to thrive regardless of background or identity
- Prioritizing gender equality and diversity in leadership roles
- Continuous investment in programs to support diverse talent acquisition
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