New Systems Coordinator at Rc&E, Llc in Fort Worth, TX | Kablio

Role

Description

erp setup

rental tracking

payroll verification

schedule reporting

vendor setup

cost reporting

Schedule meetings and support visitors relating to New Systems as directed.
Perform weekly Rental equipment tracking and reporting to the PM team.
Complete setting up new projects in ERP (Spectrum), including contract amount and estimated costs.
In collaboration with project manager and sales, facilitate job turn-ins with inclusions of estimation build, purchase order or contract, lien documentation, licensing, permits, tax exempt certs., and tax rates for projects.
Prepare Bi-Monthly Cost Activity Review Report for PM CTC updates.
Perform weekly payroll pre-time approval verification in Spectrum for Superintendent final approval.
Per direction and request of project manager & foremen, assist in ordering materials, rental equipment, etc.
Assist PM with PO and Invoicing reconciliation prior to CTC execution.
Assist PM in monitoring major project milestones including, but not limited to, contract execution, design finalization, mobilization, start-up, completion, retention billing, and payments.
Perform weekly field schedule reporting and reconciliation of hours worked.
Per direction and request of project manager, assist in setup of vendors and subcontractors as required for in and out-of-town projects.
On a routine basis, meet with the project management team to discuss projected costs and potential change orders.
Collect and communicate cross-departmental information pertaining to all phases of ongoing New Systems projects from conception to completion.

Requirements

communication

microsoft office

project

acc build

erp

bachelor's

Strong, written and communication skills
Proficiency in Microsoft Office, Project, and general computer software
Working knowledge of information software as it pertains to Mechanical/Industrial Refrigeration; ACC Build, Microsoft Suite, ERP, Smartsheet, preferred.
Bachelor’s degree preferred

Benefits

Learning & Development programs
Company-paid Short and Long-term Disability Insurance
Generous paid holiday schedule (11 days per year)
Flexible Spending Account (FSA), Dependent Care Spending Account (DCSA)
Company-paid Life Insurance; Supplemental Employee, Spouse, and Dependent Life
Pet Insurance
Tuition Reimbursement
Paid time off (vacation + sick time)
Accident Hospital Indemnity
Weekly paycheck
Medical, dental, vision, and prescription drug coverage
Eligible for healthcare benefits on Day 1 of employment: Medical, dental, vision, and prescription drug coverageFlexible Spending Account (FSA), Dependent Care Spending Account (DCSA)Health Savings Account (HSA)Company-paid Life Insurance; Supplemental Employee, Spouse, and Dependent LifeAccident Hospital IndemnityCompany-paid Short and Long-term Disability InsurancePet Insurance
Employee Referral Bonus Program
Employer matched 401(k) saving plan (with Roth option)
Health Savings Account (HSA)

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

1997

Year Established

The company was established in 1997, marking its beginnings in Fort Worth, TX.

February 2024

Year Acquired

Acquired by the Kelvin Group in February 2024, signaling a pivotal moment in its financial growth.

delivers full‑stack refrigeration engineering and construction.
specializes in ammonia‑based refrigeration systems, handling complex cold‑storage and process‑safety projects.
undertakes projects for industrial food‑processing plants and large‑scale beverage cold‑storage facilities.
supports the full lifecycle of projects: from concept and engineering through budgeting, construction, commissioning, and operation.
extends engineering expertise into process‑safety and risk‑management, distinguishing it in high‑stakes industrial work.
partnerships, such as the EME Alliance, allow clients to fund energy‑efficiency upgrades despite midsize status.
combines niche technical depth in ammonia refrigeration with a narrative of thoughtful, end‑to‑end delivery.

Culture + Values

10 Years

Perfect Safety Record

Service technicians have achieved a flawless safety record over the past decade, highlighting commitment to safety.

Provide the highest level of refrigeration design and construction services at fair market value.
Lead as an innovator in new technologies, offering modern and efficient designs for sustainable business growth.
Guarantee quality, professionalism, integrity, and fairness in all operations.
Employ experienced pipe fitters and Certified welders by a metallurgical laboratory for reliable service.

Environment + Sustainability

Design systems with energy efficiency in mind and perform energy analysis to determine payback.
Provide energy‑efficient refrigeration solutions tailored to client budgets.

Inclusion & Diversity

Articles

Role

Description

erp setup

rental tracking

payroll verification

schedule reporting

vendor setup

cost reporting

Schedule meetings and support visitors relating to New Systems as directed.
Perform weekly Rental equipment tracking and reporting to the PM team.
Complete setting up new projects in ERP (Spectrum), including contract amount and estimated costs.
In collaboration with project manager and sales, facilitate job turn-ins with inclusions of estimation build, purchase order or contract, lien documentation, licensing, permits, tax exempt certs., and tax rates for projects.
Prepare Bi-Monthly Cost Activity Review Report for PM CTC updates.
Perform weekly payroll pre-time approval verification in Spectrum for Superintendent final approval.
Per direction and request of project manager & foremen, assist in ordering materials, rental equipment, etc.
Assist PM with PO and Invoicing reconciliation prior to CTC execution.
Assist PM in monitoring major project milestones including, but not limited to, contract execution, design finalization, mobilization, start-up, completion, retention billing, and payments.
Perform weekly field schedule reporting and reconciliation of hours worked.
Per direction and request of project manager, assist in setup of vendors and subcontractors as required for in and out-of-town projects.
On a routine basis, meet with the project management team to discuss projected costs and potential change orders.
Collect and communicate cross-departmental information pertaining to all phases of ongoing New Systems projects from conception to completion.

Requirements

communication

microsoft office

project

acc build

erp

bachelor's

Strong, written and communication skills
Proficiency in Microsoft Office, Project, and general computer software
Working knowledge of information software as it pertains to Mechanical/Industrial Refrigeration; ACC Build, Microsoft Suite, ERP, Smartsheet, preferred.
Bachelor’s degree preferred

Benefits

Learning & Development programs
Company-paid Short and Long-term Disability Insurance
Generous paid holiday schedule (11 days per year)
Flexible Spending Account (FSA), Dependent Care Spending Account (DCSA)
Company-paid Life Insurance; Supplemental Employee, Spouse, and Dependent Life
Pet Insurance
Tuition Reimbursement
Paid time off (vacation + sick time)
Accident Hospital Indemnity
Weekly paycheck
Medical, dental, vision, and prescription drug coverage
Eligible for healthcare benefits on Day 1 of employment: Medical, dental, vision, and prescription drug coverageFlexible Spending Account (FSA), Dependent Care Spending Account (DCSA)Health Savings Account (HSA)Company-paid Life Insurance; Supplemental Employee, Spouse, and Dependent LifeAccident Hospital IndemnityCompany-paid Short and Long-term Disability InsurancePet Insurance
Employee Referral Bonus Program
Employer matched 401(k) saving plan (with Roth option)
Health Savings Account (HSA)

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found