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Office Support Administrator II
Garver
Provides admin support, project management, event planning, and office coordination.
9d ago
Intermediate (4-7 years), Experienced (8-12 years), Expert & Leadership (13+ years)
Full Time
Dallas, TX
Office Full-Time
Company Size
1,000 Employees
Service Specialisms
Engineering
Architecture
Consulting
Design
Project Management
Construction services
Sector Specialisms
Aviation
Transportation
Buildings
Federal
Water and Wastewater Services
Surveying
Environmental Services
Planning
Role
What you would be doing
document scanning
calendar management
expense reporting
meeting coordination
travel arrangements
event planning
- Scans and sends documents to clients, sub-consultants, and other Garver offices.
- Operate standard office equipment (printing, scanning, faxing, copying, etc.)
- Orders, check ins, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.).
- Drives and champions Garver culture initiatives/Garver Ambassador.
- Prepares expense reports.
- Scans documents to electronic files.
- Assists with fleet vehicle tag renewals.
- Problem-solve and assist team(s) as needed
- Maintains calendars for staff, conference rooms, vehicles, etc.
- Ensures cleanliness of all office areas (outside of janitorial services).
- Coordinates meetings and lunch and learns (meals, venue, AV, etc.).
- Assists with agendas and meeting minutes, and attend meetings as needed.
- Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.).
- Generates simple documents such as letters, memos, spreadsheets, and presentations.
- Generates weekly Office newsletter.
- Assists with travel arrangements.
- Provides dedicated administrative support to the ROA, including agenda generation for leadership meetings, coordinating office planning efforts, project management and coordination, and other administrative tasks.
What you bring
asana
mailchimp
data entry
detail
communication
organizational
- Have exceptional attention to detail and follow through
- Standard office equipment
- Capability to become trainer within the office support track
- Stooping, crouching, or kneeling.
- Lifting or carrying up to 30 pounds.
- Ability to sit for long periods of time.
- Asana (preferred)
- General typing, copying, printing, binding.
- Word processing, spreadsheets, presentations, and document creation
- Communication and teamwork
- Mailchimp (preferred)
- Visual acuity to read printed materials and screens.
- Data entry/keyboarding
- Ability to hear, understand, and distinguish speech to communicate in-person and on the telephone.
- Basic data entry in information systems and databases.
- Organizational and prioritization skills
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearanceInformation not given or found
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Company
Overview
Since 1961
Years of Expertise
Providing innovative engineering solutions for complex infrastructure projects.
Fastest-Growing
Top Engineering Firm in the U.S.
Consistently ranked as one of the fastest-growing firms in the industry.
- Specializes in transportation, utilities, and water resources.
- Helps shape major projects such as large-scale transportation networks, utility systems, and water treatment plants.
- Operates on a national scale, collaborating with public and private sector clients.
- Known for a hands-on approach, combining technical excellence with local community understanding.
- Engineers work on high-profile projects including urban transit systems, water resource management, and renewable energy developments.
- employee‑owned engineering, planning, and environmental services firm
- people‑first culture driving innovative, client‑first service
- Zweig Group Best Firm to Work For Legacy Status
- We’re invested in our people
- We’re invested in our communities
- We’re invested in our projects
- culture that allows you to develop, lead, live well, get rewards and most of all, have fun
- no public net-zero target or timeline found on website or LinkedIn
- offers full-scope environmental services including NEPA documentation, permitting, habitat evaluations, pollution prevention plans, spill prevention and wetlands/stream mitigation
- performs alignment studies and alternatives analysis to integrate environmental considerations during project development
- No publicly available DEI strategy or gender-related statistics on website or LinkedIn
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