Marketing and Proposal Coordinator - Central/Eastern Time Preferred

Description

The coordinator will act as the go‑to marketing resource for technical staff, lead strategic planning for pursuits and proposals, facilitate capture planning, coordinate business development activities, craft non‑technical content, assist with interview and client presentation preparation, and mentor regional marketing specialists while maintaining the company’s marketing database.

• Serve as primary marketing resource for technical staff, providing guidance and support.
• Lead internal pursuit and proposal development, shaping strategy and content.
• Facilitate capture planning and coordinate business development activities such as meetings, research, and events.
• Create non‑technical content for proposals and marketing collateral.
• Prepare interview materials and client presentations.
• Mentor regional marketing specialists, track opportunities, and maintain content in Deltek Vision.
• Lead processes and collaborate with colleagues of diverse interpersonal styles.
• Manage multiple projects with minimal supervision and meet fast‑paced deadlines.

Requirements

SWCA is looking for an experienced Marketing and Proposal Coordinator to join the Marketing and Pursuit Resources team supporting the Midwest/Northeast sub‑region, which includes seven offices across the Northern Midwest and Northeastern United States. The team provides local operations with marketing, business development, and pursuit/proposal support, and the coordinator will lead pursuit development and assist business development activities across multiple industries.

The role is a full‑time, regular salaried position with benefits. Candidates are preferred to live near one of the Midwest/Northeast offices (Chicago, Pittsburgh, Philadelphia, Boston, Amherst, or Portland, ME) and may work in a hybrid model, though highly qualified applicants may be considered for remote work within the sub‑region. Occasional travel to offices and overtime, including evenings or weekends, may be required to meet deadlines.

Candidates must have a bachelor’s degree in journalism, communications, business, marketing, or a related discipline (or equivalent experience), at least five years of proposal development experience, and strong proficiency with Microsoft Office and Adobe Creative Suite. Excellent attention to detail, organizational, writing, proofreading, and communication skills are essential, as is the ability to lead processes, collaborate with diverse colleagues, and manage multiple fast‑paced projects with minimal supervision.

Preferred qualifications include experience in the A/E/C or environmental consulting sectors, prior collaboration with business development on capture planning, involvement in professional associations, knowledge of local environmental consulting markets, and familiarity with Deltek Vision, Vantagepoint, or similar CRM systems, especially within the Midwest/Northeast region.

• Hold a bachelor’s degree in journalism, communications, business, marketing or related field (or equivalent experience).
• Possess at least five years of proposal development experience.
• Demonstrate proficiency in Microsoft Office (especially Word) and Adobe Creative Suite.
• Exhibit strong attention to detail, planning, organization, proofreading, writing, and formatting skills.
• Communicate effectively verbally, in writing, and in presentations.
• Preferred: Experience in A/E/C or environmental consulting.
• Preferred: Experience working with business development on capture planning for must‑win pursuits.
• Preferred: Participation in professional associations or marketing organizations.
• Preferred: Knowledge of local environmental consulting markets and competition.
• Preferred: Experience with Deltek Vision, Vantagepoint, or similar CRM systems.
• Preferred: Familiarity with the Midwest/Northeast market and client base.

Benefits

SWCA is an employee‑owned firm recognized among the Top 200 Environmental Firms, offering a supportive team environment, competitive wages, a 100 % employee stock ownership plan, and a comprehensive benefits package that includes flexible workplace options, robust career‑development resources, and performance bonuses.

The company is committed to diversity, equity, and inclusion, providing equal opportunity to women, minorities, individuals with disabilities, veterans, and candidates from all backgrounds. Salary transparency is practiced, with a posted pay range of $66,144–$90,286, and internal candidates are strongly encouraged to apply.

• Salary range $66,144–$90,286 with performance bonuses.
• 100 % employee stock ownership plan and comprehensive benefits.
• Flexible workplace arrangements and robust career‑development resources.
• Inclusive, employee‑owned culture promoting diversity, continuous learning, and growth.

Training + Development

Interview process

Visa Sponsorship

Security clearance