Business Admin and Comms Support

Description

• Provide admin support to the facilities team as required, acting as a point of contact, taking messages, chasing colleagues for actions and updating internal customers of progress against work requested.
• Maintain email distribution list for Women’s network group.
• Raise requisitions for annual membership to various companies (Achilles, Constructionline, IET, BEAMA etc.).
• Keep track of when renewals are due and raise timely requisitions, chasing for approvals, where required, to ensure purchase orders are created and sent to suppliers before memberships expires.
• Act as point of contact for all. Set up shared folders for relevant contacts to upload required information.
• Set up shared log of frequently asked questions and responses.
• Check calendars of board to ensure quorum available to attend.
• Arrange payment with IET and liaise with their team to ensure event runs smoothly.
• Act as point of contact for Achilles, Constructionline and other external organisations in relation to UKGSL data / information.
• Pay for, plan and organise the annual IET dinner event in London (every June).
• Collating data, making payment for audit and liaising with stakeholders to ensure preparation is done.
• Maintain data by regular checking and updating information where required.
• Create and maintain user access to these sites.
• Act as point of contact for all business lines under UKGSL umbrella in relation to commercial activity.
• Assist with event planning for ERGs.
• Provide general administration support to Employee Resource Groups (ERG) in Stafford (i.e. Women’s network, PRIDE alliance etc.).
• Liaise with sales colleagues to gather number of tables required and create generic invitation.
• Chase colleagues and customers for responses to invites and dietary requirements.
• Liaise with Oakwood (company secretary) to prepare minutes and supply all relevant information prior to meeting.
• Arrange bi-weekly board meetings.
• Set up and maintain log of useful data / information to assist sales colleagues with pre-qualification questionnaires.
• Checking and maintaining this data as certificates / information expires.
• Support team with organising annual Achilles audit.
• Support board with ad-hoc requests (for example, provision of documents for notarisation).
• Liaise with Achilles & Constructionline teams to gain full understanding of questions to ensure all data is 100% correct and accurate.
• Follow up actions after meetings and pass closure details to Oakwood.
• Accurate and timeous completion of external databases by using network of contacts within GE Vernova to inform data.

Requirements

• Good digital capability — confident using business systems, learning new tools, and keeping data accurate and up to date.
• Comfort working independently — taking ownership of tasks and using initiative to solve problems.
• Strong communication and people skills — confident engaging with colleagues at all levels and building positive working relationships.
• Great organisational skills — able to juggle multiple tasks, manage deadlines and keep processes on track.
• High attention to detail — especially when updating databases, preparing documentation or supporting audits.

Benefits

• Request renewal insurance certificates via GE Vernova systems.

Training + Development

Interview process

Visa Sponsorship

Security clearance