Construction firm specializing in complex commercial, residential, and industrial projects.
Manage project site office, finances, subcontracts, billing and documentation.
12 days ago ago
$70,000 - $80,000
Junior (1-3 years)
Full Time
Los Angeles, CA
Onsite
Company Size
1,000 Employees
Service Specialisms
General contracting
Construction management
Design‑Build
Green building
Integrated project delivery
Preconstruction
Virtual design & construction (BIM)
Self‑perform construction
Sector Specialisms
Biotech Laboratories
Medical Facilities
Corporate Campuses
Educational Institutions
Correctional Facilities
Justice
Education
Bridge
Role
Description
payroll upload
subcontract tracking
journal entries
document control
accrual prep
financial reporting
Collect union payroll weekly & upload to the financial system for processing by the required deadlines.
Issue and track subcontracts and subcontract changes.
Cost code & obtain approvals on invoices and submit to Accounts Payable Dept. Prepare & process journal entries for cost adjustments
Aid with New Hire Setups and any missed or time corrections needed
Track subcontract compliance documentation in order to prepare payment releases.
Ensure documentation is properly recorded and maintained by the team per the company standards
Manage multiple tasks, produce quality work on time sensitive deadlines, while remaining flexible and able to pivot between tasks as needed.
Assemble and file necessary documentation for archiving along with project team at the end of the project.
Analyze and track Subcontractor and sub-tier lien waivers
Proactively use and follow financial calendars to plan and help drive ongoing financial and administrative work activities to meet all deadlines and with great accuracy.
Work collaboratively with a team to ensure smooth day to day activities and delivery of administrative and accounting functions at the project site.
Prepare and submit accruals as needed for Company financial close.
Work with the Project Management team to process project authorizations, change orders and cost adjustments.
Provide financial reporting to the project team as needed
Prepare Billing Backup and aid in the setup of complete campus billing submissions each month.
Enter and maintain project budgets and change orders in the company financial and project management systems.
Aid with document control throughout the project.
Subcontract Insurance and OCIP Compliance
Assist in the preparation of monthly client billings.
Collect & review subcontract billing documents per the project requirements. Accurately record costs or accrue for invoices into the financial system per the monthly deadlines.
Work with the Superintendent to reclass and move equipment into the correct scopes/cost codes
Requirements
associate degree
procore
jd edwards
bluebeam
excel
subcontract management
Education: Associates degree preferred.
Procore, JD Edwards E1 & Bluebeam experience a plus.
Strong computer skills with the ability to use MS Office Suite with proficiency. Stellar excel skills needed.
Subcontract Management and financial report maintenance experience highly desired.
Ability to effectively communicate and work as part of a team.
Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents
Construction industry work experience preferred.
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
1970
Year Established
The company was founded in 1970, marking the beginning of its long-standing leadership in the construction industry.
Delivers high-quality projects across multiple sectors.
Expertise in commercial, residential, industrial, and heavy civil construction.
Tackles projects of varying scale and complexity.
Known for precision and excellence in innovative construction ventures.
Strong relationships with clients in healthcare, education, and high-tech sectors.
Reputation for delivering complex projects on time and within budget, often exceeding client expectations.
Involved in major landmark facilities, from hospitals to research campuses and tech hubs.
Provides full-spectrum construction services, from preconstruction planning to final project delivery.
Maintains a personalized, client-first approach, making each project unique and tailored.
Culture + Values
We are committed to conducting business with the highest level of integrity.
We believe that our success depends on effective teamwork, both internally and externally.
We strive to exceed expectations and deliver high-quality results in everything we do.
We embrace creativity and seek innovative solutions to solve challenges.
We are dedicated to building a sustainable future, focusing on environmental responsibility.
Environment + Sustainability
2050
Net Zero Target
Aim to achieve net zero carbon emissions by the year 2050.
implements sustainable practices throughout project delivery phases, from planning to execution.
strives to reduce energy consumption, water usage, and material waste across its projects.
has adopted green building practices and earned certifications like LEED and WELL.
Inclusion & Diversity
12% Increase
Women in Leadership Roles
The percentage of women in leadership roles has grown significantly compared to 2022.
Creates a diverse and inclusive work environment.
Tracks gender and diversity metrics for strategic planning.
Implements mentorship programs to support underrepresented groups.