Field Office Coordinator

Description

• Collect union payroll weekly & upload to the financial system for processing by the required deadlines.
• Issue and track subcontracts and subcontract changes.
• Cost code & obtain approvals on invoices and submit to Accounts Payable Dept. Prepare & process journal entries for cost adjustments
• Aid with New Hire Setups and any missed or time corrections needed
• Track subcontract compliance documentation in order to prepare payment releases.
• Ensure documentation is properly recorded and maintained by the team per the company standards
• Manage multiple tasks, produce quality work on time sensitive deadlines, while remaining flexible and able to pivot between tasks as needed.
• Assemble and file necessary documentation for archiving along with project team at the end of the project.
• Analyze and track Subcontractor and sub-tier lien waivers
• Proactively use and follow financial calendars to plan and help drive ongoing financial and administrative work activities to meet all deadlines and with great accuracy.
• Work collaboratively with a team to ensure smooth day to day activities and delivery of administrative and accounting functions at the project site.
• Prepare and submit accruals as needed for Company financial close.
• Work with the Project Management team to process project authorizations, change orders and cost adjustments.
• Provide financial reporting to the project team as needed
• Prepare Billing Backup and aid in the setup of complete campus billing submissions each month.
• Enter and maintain project budgets and change orders in the company financial and project management systems.
• Aid with document control throughout the project.
• Subcontract Insurance and OCIP Compliance
• Assist in the preparation of monthly client billings.
• Collect & review subcontract billing documents per the project requirements. Accurately record costs or accrue for invoices into the financial system per the monthly deadlines.
• Work with the Superintendent to reclass and move equipment into the correct scopes/cost codes

Requirements

• Education: Associates degree preferred.
• Procore, JD Edwards E1 & Bluebeam experience a plus.
• Strong computer skills with the ability to use MS Office Suite with proficiency. Stellar excel skills needed.
• Subcontract Management and financial report maintenance experience highly desired.
• Ability to effectively communicate and work as part of a team.
• Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents
• Construction industry work experience preferred.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance