Administrative Support Specialist at Tetra Tech in Washington, DC | Kablio

Role

Description

agenda prep

action tracking

property inventory

faa systems

database management

presentation tech

Prepare NDP agendas, presentation materials, meeting minutes, and action item lists. The Contractor must develop the action item lists to include a due date and responsible person(s) assigned, who must provide the status of the action at agreed upon intervals until the action is closed for internal and external customers. The Contractor must perform telephone communications, space management, and property inventory management to include all accountable property such as laptops. Subject to Government control, the Contractor must also provide federal property management support to include inventory and tracking NDP assets.
Provide support for personnel, safety, environmental, and training related activities to include accessing FAA systems (i.e., CASTLE, E2 travel, PRISM, Delphi, and ELMs systems) to review, initiate reports, and ensure deadlines are being met.
Provide support to the Federal Program Officer to include verifying purchase and travel data.
Arrange meeting locations for NDP-led meetings.
Operate equipment such as laptops and projectors to support briefings and presentations at meeting and conferences.
Perform database and records management to include data entry, updating, tracking, problem resolution, and preparation of reports.
Maintaining files, properly organized and labeled, and a database of graphics information on the NDP share drive for quick retrieval and merging into new documentation.

Requirements

microsoft office

faa

secret clearance

public trust

10+ years

high school

Experience creating and editing content using Microsoft Office Suite
Experience supporting the US Government clients.
Eligible to obtain a Secret clearance.
Experience supporting the Federal Aviation Administration
A successful candidate must have a minimum of 10 years of experience and be proficient in:
Background check: Must have the ability to obtain and maintain a public trust clearance, which requires US Citizenship.
High School Diploma +10 years relevant experience.

Benefits

Flexibility and company-wide commitment to work/life balance.
Learning and development opportunities for ongoing professional growth.
Merit-based financial rewards.
Comprehensive and market-competitive benefits.
Collaborative team atmosphere that values the contributions of all employees.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

must obtain and maintain a public trust clearance (requires us citizenship).
must be eligible for a secret clearance.

Company

Overview

$5B

Annual Revenue

The company generates approximately $5 billion in revenue each year.

1966

Year Founded

Established in 1966 in Pasadena, the company has grown globally over the decades.

110,000

Annual Projects

It executes approximately 110,000 projects annually across various sectors.

Top ENR

Industry Rankings

The company is highly ranked in ENR for water treatment, wind power, and hydroelectric plant engineering.

Leveraging a signature science-driven approach, it tackles complex problems in water, environmental restoration and sustainable infrastructure.
It organizes itself into government and commercial/international groups, enabling tailored expertise across public and private sectors.
Its Digital Systems division develops advanced analytics and visualization tools (like FusionMap®), supporting clients in grid reliability and AI infrastructure.
Unusual among engineering firms, it bridges traditional civil projects with cutting-edge digital and AI-enabled infrastructure solutions.

Culture + Values

Service
Value
Excellence
Opportunity
Improving lives around the world by Leading with Science®
Our workforce is diverse and includes leading experts in our fields
Encouraging our associates to explore new technologies, ideas, and business trends

Environment + Sustainability

$1B Credit Facility

Sustainability-linked financial initiative

A $1 billion credit facility tied to greenhouse gas reduction and improving lives metrics.

78% Emissions Reduction

Greenhouse gas reduction from operations

Achieved a 78% reduction in greenhouse gas emissions from operations, aligning with carbon negative targets.

100% Solar Energy

Net zero energy target achieved

Achieved net zero energy target via a LEED Platinum certified project with 100% solar energy and energy use intensity ≤ 30 kBtu/sf/year.

36% Emissions Reduction

GHG reduction per employee

Reduced greenhouse gas emissions per employee by 36% for Scope 1 and 2 compared to 2021 baseline.

Carbon negative target with UN Global Compact and SBTi alignment.
Independent verification of science-based targets in line with 1.5 °C Paris goal.
Reporting Scope 1, 2, and 3 emissions.
60% of vendor spend to commit to SBTi by 2027.
24% of business holds ISO 14001 certification for environmental management.
Net zero energy target achieved via LEED Platinum California DGS Natural Resources Headquarters project.
Sustainability-linked $1 billion credit facility tied to GHG reduction and improving lives metrics.

Inclusion & Diversity

20,400 people

STEM program engagement

The company's STEM program has engaged over 20,400 individuals, focusing on promoting participation and inclusivity in science, technology, engineering, and mathematics.

TRIR 0.37 and LWDIR 0.12

Safety performance metrics

The company achieved a Total Recordable Incident Rate (TRIR) of 0.37 and a Lost Workday Injury Rate (LWDIR) of 0.12 in 2024, representing a 54% and 60% improvement over industry averages, respectively.

Strive for achievement: committed to high performance and delivering on promises
Be open and transparent: foster a culture where people can share openly and say what they mean
Listen to and respect people: value people, listen deeply, and ensure all voices are heard and respected
Pursue curiosity and have a passion for learning: constantly aim to learn and grow through research, feedback, and reflection
Embrace diversity and collaboration: work as one team that embraces diversity and actively invites different perspectives
Indigenous engagement commitments: respect land tenure and property rights; maximize meaningful employment and business opportunities for Indigenous Peoples; engage Indigenous suppliers; provide training and youth/elder opportunities
Women’s representation: supports the Australian Human Rights Commission’s Wiyi Yani U Thangani Report; targeting structural change for First Nations women and girls

Articles

Role

Description

agenda prep

action tracking

property inventory

faa systems

database management

presentation tech

Prepare NDP agendas, presentation materials, meeting minutes, and action item lists. The Contractor must develop the action item lists to include a due date and responsible person(s) assigned, who must provide the status of the action at agreed upon intervals until the action is closed for internal and external customers. The Contractor must perform telephone communications, space management, and property inventory management to include all accountable property such as laptops. Subject to Government control, the Contractor must also provide federal property management support to include inventory and tracking NDP assets.
Provide support for personnel, safety, environmental, and training related activities to include accessing FAA systems (i.e., CASTLE, E2 travel, PRISM, Delphi, and ELMs systems) to review, initiate reports, and ensure deadlines are being met.
Provide support to the Federal Program Officer to include verifying purchase and travel data.
Arrange meeting locations for NDP-led meetings.
Operate equipment such as laptops and projectors to support briefings and presentations at meeting and conferences.
Perform database and records management to include data entry, updating, tracking, problem resolution, and preparation of reports.
Maintaining files, properly organized and labeled, and a database of graphics information on the NDP share drive for quick retrieval and merging into new documentation.

Requirements

microsoft office

faa

secret clearance

public trust

10+ years

high school

Experience creating and editing content using Microsoft Office Suite
Experience supporting the US Government clients.
Eligible to obtain a Secret clearance.
Experience supporting the Federal Aviation Administration
A successful candidate must have a minimum of 10 years of experience and be proficient in:
Background check: Must have the ability to obtain and maintain a public trust clearance, which requires US Citizenship.
High School Diploma +10 years relevant experience.

Benefits

Flexibility and company-wide commitment to work/life balance.
Learning and development opportunities for ongoing professional growth.
Merit-based financial rewards.
Comprehensive and market-competitive benefits.
Collaborative team atmosphere that values the contributions of all employees.

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

must obtain and maintain a public trust clearance (requires us citizenship).
must be eligible for a secret clearance.

Company

Overview

$5B

Annual Revenue

The company generates approximately $5 billion in revenue each year.

1966

Year Founded

Established in 1966 in Pasadena, the company has grown globally over the decades.

110,000

Annual Projects

It executes approximately 110,000 projects annually across various sectors.

Top ENR

Industry Rankings

The company is highly ranked in ENR for water treatment, wind power, and hydroelectric plant engineering.

Leveraging a signature science-driven approach, it tackles complex problems in water, environmental restoration and sustainable infrastructure.
It organizes itself into government and commercial/international groups, enabling tailored expertise across public and private sectors.
Its Digital Systems division develops advanced analytics and visualization tools (like FusionMap®), supporting clients in grid reliability and AI infrastructure.
Unusual among engineering firms, it bridges traditional civil projects with cutting-edge digital and AI-enabled infrastructure solutions.

Culture + Values

Service
Value
Excellence
Opportunity
Improving lives around the world by Leading with Science®
Our workforce is diverse and includes leading experts in our fields
Encouraging our associates to explore new technologies, ideas, and business trends

Environment + Sustainability

$1B Credit Facility

Sustainability-linked financial initiative

A $1 billion credit facility tied to greenhouse gas reduction and improving lives metrics.

78% Emissions Reduction

Greenhouse gas reduction from operations

Achieved a 78% reduction in greenhouse gas emissions from operations, aligning with carbon negative targets.

100% Solar Energy

Net zero energy target achieved

Achieved net zero energy target via a LEED Platinum certified project with 100% solar energy and energy use intensity ≤ 30 kBtu/sf/year.

36% Emissions Reduction

GHG reduction per employee

Reduced greenhouse gas emissions per employee by 36% for Scope 1 and 2 compared to 2021 baseline.

Carbon negative target with UN Global Compact and SBTi alignment.
Independent verification of science-based targets in line with 1.5 °C Paris goal.
Reporting Scope 1, 2, and 3 emissions.
60% of vendor spend to commit to SBTi by 2027.
24% of business holds ISO 14001 certification for environmental management.
Net zero energy target achieved via LEED Platinum California DGS Natural Resources Headquarters project.
Sustainability-linked $1 billion credit facility tied to GHG reduction and improving lives metrics.

Inclusion & Diversity

20,400 people

STEM program engagement

The company's STEM program has engaged over 20,400 individuals, focusing on promoting participation and inclusivity in science, technology, engineering, and mathematics.

TRIR 0.37 and LWDIR 0.12

Safety performance metrics

The company achieved a Total Recordable Incident Rate (TRIR) of 0.37 and a Lost Workday Injury Rate (LWDIR) of 0.12 in 2024, representing a 54% and 60% improvement over industry averages, respectively.

Strive for achievement: committed to high performance and delivering on promises
Be open and transparent: foster a culture where people can share openly and say what they mean
Listen to and respect people: value people, listen deeply, and ensure all voices are heard and respected
Pursue curiosity and have a passion for learning: constantly aim to learn and grow through research, feedback, and reflection
Embrace diversity and collaboration: work as one team that embraces diversity and actively invites different perspectives
Indigenous engagement commitments: respect land tenure and property rights; maximize meaningful employment and business opportunities for Indigenous Peoples; engage Indigenous suppliers; provide training and youth/elder opportunities
Women’s representation: supports the Australian Human Rights Commission’s Wiyi Yani U Thangani Report; targeting structural change for First Nations women and girls

Articles