Administrative Assistant, Construction

Description

• Preparation for meetings and trainings, including scheduling, preparing handouts, and coordinating lunches
• Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing, and vacation lists
• Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports
• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and Transmittals)
• Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager
• Maintain all files, including preparing new files and sending old files off site
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
• Book all travel when necessary
• Stock office supplies and maintain upkeep/cleanliness of the office
• Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule, and assemble proposal books in a timely manner as per Project Manager

Requirements

• Excellent computer skills, must be proficient in Microsoft Word and Excel
• High School Diploma or equivalent
• 1-5 years' of related experience, construction administration experience is a plus
• Must be extremely organized, self-reliant, proactive, and detail oriented

Benefits

• Scholarship for associates’ children up to $28,000 per child
• 1-week paid volunteer leave each year
• Traditional and Roth 401k
• Industry-leading performance-based bonus program
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• Employee Stock Ownership Plan (ESOP)
• Medical, dental, and vision insurance coverage
• 100% paid 10-week maternity leave
• Tuition reimbursement for associates
• 100% charitable match

Training + Development

Interview process

Visa Sponsorship

Security clearance