Proposal Manager

Description

• Coordinates with the Design-Build Manager/Sponsor to develop interview preparation plan and schedule; Creates presentation materials (boards, PowerPoint presentations, placemats, leave behinds, name tags, etc.); Facilitates preparation and practice meetings; Coaches speakers through presentation and Q&A practice.
• Leads proposal kick-off meeting with pursuit team; Creates templates for proposal deliverables; Requests and tracks status of data calls, Keeps the Design-Build Manager/Sponsor informed on progress status, schedule adherence, and quality of deliverables.
• Stay abreast of new and current trends by attending industry programs
• Support development of marketing collateral and pursuit materials outside of formal proposals, including capability statements and client presentations, as needed.
• Manages final QC, assembly and delivery of the printed and electronic submittals by established deadlines; Maintains proposal files, including appropriate archiving and storage.
• Maintain and update company qualification materials, project data, and staff resumes to ensure proposal content is current and accurate.
• Analyze Requests for Information (RFIs), Requests for Qualifications (RFQs), and Requests for Proposal (RFPs); Prepare compliance matrix and proposal development schedule; work directly with the Design-Build Manager/Sponsor to identify support resources.
• Prioritize and juggle multiple concurrent assignments to deliver materials that clearly communicate defined messages, quality, and branding, while meeting production and delivery deadlines.
• Facilitate strategy sessions to create a persuasive win strategy; Convey win themes to proposal contributors for use in messaging; Gather information and perform research to support strategy development.
• Uses the brand standards developed for each entity to develop the proposal branding, content design, and page layout; Develops and incorporates project-specific graphics; Maintains presentation quality for all deliverables.
• Collaborate with business development and operations teams to support capture planning and client intelligence gathering prior to RFP release.
• Attend professional and trade conferences as workload allows to develop and nurture network of potential professional teaming partners and alliances within the industry.
• Track and report proposal metrics (win/loss data, feedback, lessons learned) to inform future improvements and business development strategies.
• Performs quality checks and content edits for RFP compliance, grammar, logic, and readability; Refines content to incorporate missing strategy elements and win themes; Facilitates effective proposal color reviews including distribution of draft materials, leading review meetings, and coordinating the draft recovery process with authors.
• Ensure proposal documents comply with all internal review processes, brand guidelines, and federal procurement requirements.

Requirements

• Interest and awareness of best practices and industry trends.
• Knowledge of software and technologies for developing client presentations and communications.
• Highly organized with strong time management skills; able to manage multiple priorities and meet tight deadlines in a fast-paced, deadline-driven A/E/C environment.
• Valid state driver’s license and qualified to operate a vehicle under the conditions of the Company’s Driving Policy.
• Experience using database systems for maintaining project, personnel, and corporate data.
• Excellent written, verbal, digital, and presentation communication skills.
• Understands the interconnected nature of marketing and business development.
• 0-2 years 15 days
• 10-14 years 30 days
• 10 years of Proposal Management experience preferred.
• Ability to manage sensitive information with discretion and confidentiality.
• Ability to work effectively within a Native Corporation multi-business environment.
• Understanding of branding and visual identity standards in proposal design.
• Active member of Society for Marketing Professional Services (SMPS) and/or Association of Proposal Management Professionals (APMP) is desired.
• Ability to adapt to change and manage shifting priorities effectively.
• Ability to lead and facilitate collaborative proposal processes across departments and with partners/subconsultants.
• Ability to perform basic mathematical computations.
• Ability to be proactive in data collection and identify areas needing support early in the process.
• Understanding of basic business development principles and the go/no-go process.
• Working knowledge of CRM systems, digital collaboration tools, and graphic design software.
• Ability to work evenings and weekends as needed to meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Teams/SharePoint.
• Ability to understand and execute targeted social media campaigns directly or with consultants.
• 15-19 years 33 days
• 3-5 years 23 days
• 20 or more years 37.5 days
• Works well under pressure while maintaining accuracy and attention to detail.
• Ability to operate a motor vehicle safely and efficiently.
• Ability to learn and understand corporate policies and procedures as they relate to goals.
• Ability to interpret complex RFP/RFQ requirements and ensure full compliance.
• Three (3) + years in managing design-build and other Alternative Delivery procurement strategies for federal pursuits required.
• Seven (7) + years in marketing within the AEC industry required.
• Experience managing structured proposal processes and procedures required.
• Strategic and critical thinking; strong problem-solving and decision-making skills.
• Ability to motivate and mentor junior marketing or proposal staff.
• Embraces technology and continuous innovation in communication and organizational tools.
• Ability to work both independently and collaboratively with cross-functional teams.
• Ability to focus people, communicate proposal concepts clearly, and help team members understand responsibilities.
• Ability to plan, coordinate, and organize one’s own work schedule and deliverables.
• Basic knowledge of A/E/C industry terminology and practices.
• BS/BA with concentration in Marketing, Business, English, Journalism, or Communications preferred.
• Ability to pass drug, driving, and background screenings.
• Familiarity with federal procurement processes, including RFP/RFI/Sources Sought preparation.
• 6-9 years 27 days
• Proficiency in Adobe Creative Cloud, particularly InDesign for proposal layout and production.
• Understanding of SOQ/proposal production, including digital submission, printing, and binding.
• Excellent interpersonal skills with the ability to work effectively with all levels of staff, management, subcontractors, and vendors.

Benefits

• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• Employee Assistance Program for you and your family.
• 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• Dental and Vision Insurance.
• Company paid Life Insurance, AD&D, and LTD.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Competitive wages and bonus programs – We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• FSA health care and/or dependent care/HSA with HDHP.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

Training + Development

Interview process

Visa Sponsorship

Security clearance