Proposal Specialist

Description

The Proposal Subcontractor Specialist main function is to be the main contact between the Program and potential subcontractors. They ensure that subcontractor RFP processes comply with internal, customer, and regulatory requirements. Implements and directs documentation procedures in storing, updating, and distributing engineering documents, including blueprints, mechanical drawings, specifications sheets, etc. Ensure that documents are stored in the correct version.

• Oversee and respond to subcontractor RFIs in a timely, professional manner
• Manage bid events in Procore, Monday.com, or similar platforms
• Perform data entry in B2W to support estimating needs
• Organize and drive internal and external proposal reviews and scoring
• Support scoring processes and proposal documentation assembly
• Prepare subcontractor proposal packages for client submission
• Coordinate pre-bid meetings, site visits, and subcontractor communications
• Develop, write, and issue RFPs to qualified subcontractors
• Train subcontractors on bid management software
• Maintain version-controlled engineering documentation (drawings, specification sheets, blueprints, etc.)
• Collaborate with estimating staff to define subcontracted scopes, quantify work, and validate pricing
• Facilitate bid-day activities and ensure submissions are compliant and complete
• Bridge communication between estimating, proposal, and supply chain teams to align on scope and assumptions
• Lead annual subcontractor prequalification and requalification processes

Requirements

We are seeking a seasoned Proposal Subcontractor Specialist to serve as the primary liaison between our program teams and subcontractors. This role is responsible for managing subcontractor prequalification, crafting and distributing RFPs, coordinating bid events, and ensuring rigorous compliance with internal, client, and regulatory standards. In addition, you will support estimating by helping quantify subcontractor scopes and maintaining key documentation in our system.

• Onboard new subcontractors into our bid systems
• Highly organized, with demonstrated ability to manage multiple priorities under tight deadlines
• Ability to juggle multiple projects and multiple deadlines at once
• Ability to exercise discretion, independent judgment, and manage confidential information
• 4+ years of relevant experience (proposal administration, subcontractor coordination, estimating support, or project controls)
• Strong problem-solving skills
• Strong communication skills and patience in working with multiple personality types and skill sets
• If no Procore, B2W, or Monday.com experience, willingness to learn a new platform.
• Strong understanding of RFP processes, bid management, and subcontractor selection
• Highly organized
• Ability to work with many personality types and skill levels
• Excellent written and verbal communication skills
• Bachelor’s degree in Business, Construction Management, Engineering, or related field (or equivalent experience)
• Experience with Procore, Monday.com, or similar PM tools
• Strong attention to detail
• Procore experience a plus, but not necessary.

Benefits

H&M West is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Salary Range: $90k to $137,500k

• Paid time off
• Employee Stock Purchase Plan
• Health, Dental, & Vision Insurance
• 401(k) Plan
• Voluntary Life Insurance
• Voluntary Short Term & Long-Term Disability

Training + Development

Interview process

Visa Sponsorship

Security clearance