Administrative Assistant

Description

• Arrange and coordinate meetings and events, including follow ups and reminders
• Assist with managing events
• Manage organizational records and documents: file/retrieve documents and reference materials, maintain databases
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Review operating practices and implement improvements where necessary
• Manage and maintain staff schedules, and appointments.
• Uphold CRCD’s Mission/Vision and 5 Year Strategic Plan.
• Promote a positive, collaborative work environment and culture of accountability.
• Serve as point of contact between the Program Director, Program Manager, and internal staff, and IT/HR/Finance contractors.
• Assist clients with enrollment forms, collection of supporting documents, and initial intake assessment.
• General office administrative duties: monitor office supplies, data entry, scan, copy, file, create/audit case files, etc.)
• Monitor, assess, respond to, take messages, and distribute incoming communications
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Requirements

• Comfortable in a fast-paced, changing environment
• Exceptional attention to detail
• At minimum 1-year of working experience with Salesforce.
• Knowledge of basic communications and administrative management
• Full comprehension of office management systems and procedures
• Reliable transportation: valid driver's license, and car insurance as required by law, as appropriate.
• Ability to work evenings and weekends may also be required.
• Reliable, flexible team player who works well with minimal supervision, who has a good work ethic, and an ability to set and maintain personal boundaries.
• Excellent interpersonal, listening, written and verbal communication skills
• Local travel to run errands may also be required.
• Demonstrated ability to work on multiple projects simultaneously and to meet deadlines.
• 2-5 years’ experience as an administrative assistant, or in other secretarial position, or 4-year degree in business management (BA or BS)
• Coursework or Associate (AAS) \ Degree or Certification in Business Office Administration or related discipline
• Excellent organizational and planning skills
• Must display professional and appropriate telephone and email etiquette
• Able to learn quickly and work effectively with a wide range of communities and with minimal supervision.

Benefits

• Flexible Spending Account (FSA)
• Short & Long Term Disability
• Identity Theft Protection and Legal Services
• Dental/Vision/ 85% employer-paid & 40% dependent paid Medical Insurance
• 529 Educational Savings Plan from Principle
• Discount pet insurance through ASPCA
• 401k eligibility from day one & up to 3% matching after one year
• Whole life insurance with cash benefits
• 14 Paid Holidays
• On-Demand training memberships to bolster professional development
• Generous work/life balance

Training + Development

Interview process

Visa Sponsorship

Security clearance