Description
document management
data retrieval
access control
quality assurance
request administration
process improvement
The EDoCs Engineering Information Management Engineer will provide essential support to the Port Authority’s Electronic Document Center (EDoC) by managing, securing, and optimizing engineering information critical to project planning, design, research, and compliance. This role plays a key part in ensuring accurate retrieval, controlled access, and high-quality information to support major infrastructure initiatives.
- Schedule and coordinate on-site research appointments with consultants/contractors and assist in locating engineering documents within the EDoC repository.
- Assess current document management capabilities, including workflows, procedures, database structures, and search/retrieval applications.
- Contribute to developing best practices and core offerings for the engineering information management domain.
- Administer all incoming Engineering Information Requests, including acquiring, compiling, and distributing engineering information.
- Support supervisors and managers with special projects and additional tasks as needed.
- Research and retrieve engineering information for design RFPs, reference drawings, as-built conditions, litigation, FOI requests, acquisitions, and internal studies.
- Evaluate data quality and consistency within the document management database and recommend improvements or data cleansing initiatives.
- Manage secure EDoC files in strict alignment with authorized access policies and information security requirements.
- Coordinate with the Engineering Department Information Security Officer (DISO) to verify requestor authorization and ensure compliance with access control policies.
Requirements
document control
information security
microsoft office
engineering drawings
metadata
stakeholder coordination
The ideal candidate will bring strong technical expertise in engineering information management, document control processes, and secure data handling. This position requires meticulous attention to detail, strong coordination skills, and the ability to collaborate effectively with engineering teams, consultants, contractors, and information security stakeholders.
We are proud to partner with the Port Authority of New York & New Jersey (PANYNJ) on high-impact infrastructure and technology initiatives. We are currently seeking talented professionals to collaborate with subject matter experts, project managers, and process owners to deliver critical projects.
- Ability to work full-time, Monday–Friday, 8:00 am–5:00 pm, in accordance with Port Authority work arrangements.
- Strong organizational skills with high attention to detail and accuracy.
- Experience working with document management systems, databases, or search/retrieval repositories.
- Prior experience with engineering research requests, FOI processes, or litigation support documentation.
- Experience working with or supporting large public agencies, utilities, or transportation organizations.
- Familiarity with Port Authority engineering documentation, systems, or information security protocols.
- Demonstrated ability to research, retrieve, organize, and distribute technical information for engineering and construction projects.
- Ability to coordinate with multiple stakeholders, including engineering staff, contractors, consultants, and security officers.
- Strong understanding of engineering drawings, as-constructed documentation, and technical reference materials.
- Proficiency with Microsoft Office tools, including Teams, and comfort working in a hybrid environment requiring in-person support.
- Familiarity with information security practices, controlled-access environments, and compliance-based document handling.
- Experience in engineering information management, document control, or related technical information handling.
- Knowledge of best practices in information management, metadata, and data quality assessment.
Benefits
Work Schedule: Hybrid – On-site 4 days/week, Remote 1 day/week
- Competitive salary with an extensive benefits package.
- A dynamic and supportive work environment.
- Opportunities for professional growth and advancement.
Training + Development
Information not given or found
