Bid Administrator

Description

Step into a pivotal role where precision meets strategy. As a Bids and Tenders Associate, you’ll be the backbone of our global bid operations—managing tender documentation, maintaining our bid content system, and ensuring seamless coordination across teams. This is your chance to work in a fast-paced, high-impact environment where your organisational skills directly contribute to business growth.

• Maintaining and updating bid templates and trackers.
• Providing admin support to Business Development and Bid teams.
• Monitoring bid mailboxes and portals for new opportunities.
• Archiving bid materials per internal protocols.
• Distributing documentation and updates to stakeholders.
• Preparing monthly management reports in PowerPoint.
• Supporting the development of Q&A libraries (HSE, cybersecurity, etc.).
• Managing the bid library: CVs, case studies, standard responses.
• Tracking and managing tenders using internal systems.
• Collaborating with SMEs to refresh content.

Requirements

• Experience in administrative roles, ideally in bids or procurement.
• Familiarity with CRM and bid management software (a plus!).
• High attention to detail in formatting and proofreading.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Team player with initiative and adaptability.
• Strong time management and deadline-driven mindset.
• Analytical thinker with a proactive approach.
• Self-motivated and eager to learn.
• Excellent communication skills—written and verbal.

Benefits

• Time Off: 18 annual leave days plus 12 public holidays.
• Career Growth: Access to training programs and clear paths for advancement.
• Work-Life Balance: Flexible work options post-probation and early Friday finishes.
• Fun Culture: Dress-down Thursdays and Fridays, wellness sessions, and sponsored social events.
• Attractive Benefits: Local medical and accident insurance, annual health check-ups, and vacation allowance.

Training + Development

Interview process

Visa Sponsorship

Security clearance