Transaction Coordinator (Capital Markets-Multifamily)

Description

• Handle general administrative duties (e.g. copy/fax, light phone support, correspondence as needed, departmental support, etc.)
• Support the transactions team with any documentation required to be used during the transactions management process including new leases, renewals, purchases, sales, subleases, options, etc.
• Prepare transaction communication tools and package for management for internal approval process
• Assist with reporting functions:
• Provide exceptional client service at all levels, internally and externally
• Draft and process all requests for service or client initiation documents
• Track and report upcoming lease expirations and other critical dates
• Draft and process all Co-Broker and agent engagement letters
• Gather data and real estate market information from research and brokers
• Facilitate commission invoicing
• Review and understand broker market surveys and deliverables prior to client delivery
• Process paperwork (e.g. blue-backed documents for signature, ensure proper distribution once documents are fully executed, act as a liaison between Real Estate, Lease Administration, and Facilities Management)
• Input commission information into C&W revenue reporting system
• Coordinate client feedback questionnaires/surveys
• Ensure and manage the quality and timeliness of transaction information entered into all databases

Requirements

• Sense of Urgency
• Technical Proficiency
• Communication Proficiency (oral and written)
• Bachelor’s Degree preferred in any field; finance/real estate ideal
• Portfolio reporting (e.g. data manipulation, spreadsheet formatting) for both C&W and client
• Detail Oriented
• Organization Skills
• Fusion/CoStar/REFLEX or other TM Technology updates and document uploads
• Client Service Skills
• Interpersonal Skills
• High School diploma or GED required
• Research Skills
• KPI tracking

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance