Prepare documents, presentations, reports and briefing packs
Oversee inbox management, triage communication and respond on behalf of the CEO
This is a high profile Executive Assistant role supporting an entrepreneurial CEO who operates at a global level. You will act as a trusted advisor, strategic partner and the central link between senior leadership, internal teams and key external stakeholders. The role is broad, hands on and fast paced, overseeing the smooth running of the CEO office, managing high volume communications, coordinating international scheduling, supporting major events and ensuring the CEO is always prepared, informed and focused on strategic priorities. No two days are the same and the position requires exceptional judgement, confidentiality and an ability to anticipate needs before they arise.
Represent the CEO in select meetings and ensure timely follow up of all actions
Support major events, special projects and high level initiatives
Provide personal support including appointments, reservations, travel and household logistics
Uphold strict confidentiality and professionalism at all times
Manage agendas, logistics and minutes for senior leadership and board meetings
Manage expenses, tracking and financial administration for the CEO office
Work closely with a visionary CEO at the forefront of global live entertainment
Manage a dynamic and complex international diary including across multiple time zones
Act as the primary liaison for internal and external stakeholders at all levels
Oversee allocation and coordination of Producer House Seats for live productions
Coordinate domestic and international travel for the CEO, VIPs and family members
Highly organised with rigorous attention to detail and the ability to manage competing priorities
Exposure to major productions, creative leaders and high impact projects
Able to work flexibly including occasional weekends, evenings and travel
Demonstrated experience supporting a CEO or equivalent executive in a fast paced environment
Presents with warmth, discretion, maturity and impeccable professional conduct
Proactive, solutions focused and able to anticipate needs well ahead of time
Tech savvy with strong Microsoft Office skills
Confident operating in a global, high profile setting with complex logistics
Genuine scope to grow, refine and elevate the CEO office
Strong stakeholder management capability with exceptional communication skills
Fast paced, collaborative and exciting environment where no two days are the same