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Contract Support
Bgis
Providing administrative support to Contract Managers and Engineers, handling paperwork and producing financial reports for commercial property maintenance contracts.
14d ago
Junior (1-3 years)
Full Time
Milton Keynes, England, United Kingdom
Onsite
Company Size
8,000 Employees
Service Specialisms
Facilities Management
Project Management
Energy Management
Sustainability Consulting
Design and Engineering
Construction Management
Property Development
Real Estate Services
Sector Specialisms
Healthcare
Education
Government and Public Sector
Oil, Gas and Resources
Critical Environments
Utilities and Infrastructure
Retail
Financial Services
Role
What you would be doing
- Produce statistical reports on a weekly and monthly basis
- Raising Work Orders for new contracts / jobs / quotes
- Annual archiving of client files
- Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation.
- Processing and passing for payment all supplier and sub-contractor invoices and dealing with any queries.
- Completing all paperwork for monthly billing
- Ensuring all client files are maintained accurately and kept up-to-date
- Raising and closing month PPMs for team
- Supervision off all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
- Working closely with the site teams by ensuring the following responsibilities are carried out in a timely fashion
- Positively respond to both our internal and external customers through effective communication and personal accessibility, while optimising contract performance.
- Dealing with day to day enquiries from BGIS team and Clients
- Processing of labour timesheets and engineers holiday and sickness records
- Producing Financial and statistical reports for contract portfolio
- Maintaining of the site sub-contractor records and Log Book System.
- Raising Purchase Orders and placing orders for engineers, sub-contractors
- Day to day admin including photocopying, filing etc
- Processing timesheets / job sheets / expenses weekly
What you bringBenefits
- Logging holiday, sickness for team engineers
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- processing of sub-contractor documents related to health & safety and company legislation
Company
Overview
200M+
Managed Square Feet
Oversees and maintains commercial real estate properties, ensuring efficient operations and optimal performance.
- Founded with a focus on providing top-tier facility management services across North America.
- Specializes in integrated solutions that enhance efficiency, sustainability, and performance of assets.
- Works with various sectors, including commercial, industrial, and government infrastructure.
- Provides services ranging from facility management to energy optimization and project management.
- Offers a range of solutions, from technical services to space planning and design.
- Operates across key markets in Canada, the United States, and abroad, with a growing global presence.
- Customer-Centric: We put the customer at the center of everything we do, driving value for them with expertise and innovation.
- Integrity: We operate in an honest, transparent, and ethical manner, ensuring trust and accountability in all our interactions.
- Innovation: We embrace change and are committed to continuous improvement, leveraging new technologies and innovative solutions to deliver exceptional results.
- Collaboration: We work as a team, valuing diverse perspectives and fostering partnerships to achieve shared goals.
- Excellence: We strive for the highest standards in everything we do, delivering quality results and service to our clients and stakeholders.
2050
Net Zero Target
Commitment to achieving net zero emissions.
- Reducing energy consumption and carbon emissions across all operations.
- Implementing sustainable building design and energy-efficient practices to minimize environmental impact.
- Developing long-term sustainability roadmaps aligned with global climate change objectives.
- Investing in renewable energy solutions and energy optimization initiatives across their portfolio.
- Fosters a diverse and inclusive work environment where all employees feel valued, respected, and empowered.
- Promotes gender equality, with specific efforts to ensure equal opportunities for women in leadership roles.
- Committed to increasing the representation of underrepresented groups within its workforce, particularly in technical and management roles.
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