Associate Fiscal/Administrative Officer(Hybrid)

Description

• May oversee implementation and analysis of financial and administrative EDP applications;
• Reviewing and approving travel and reimbursement requests submitted by multiple customer agencies.
• Manages various phases of budget process;
• Oversees maintenance of accounting records;
• Utilizes EDP systems for financial records, reports, and analyses;
• Makes recommendations on policies and standards;
• Assist Purchasing department in approving purchase orders.
• Schedules, assigns, oversees and reviews work;
• Acts as liaison with other operating units, agencies and other officials regarding policies and procedures;
• May oversee payroll;
• Prepares and analyzes complex financial statements and reports and budget requests;
• Training staff on researching issues related to vendor invoices.
• Assigning, overseeing and reviewing work completed by staff.
• utilize EDP systems for financial management;
• Stay Connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• Planning workflow and determining priorities of the Accounts Payable unit’s staff.
• May perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards;
• Supervising the day-to-day operations of the Accounts Payables Unit which provides support to multiple customer agencies.
• Plans office workflow and determines priorities;
• Provides staff training and assistance;
• May oversee leasing functions including negotiating contracts and space requirements;
• grants and contracts preparation and administration;
• Maintains fiscal controls by authorizing non-routine expenditures;
• May supervise support services such as stores, inventory, security, mailroom, food service or maintenance;
• Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership;
• Projects expenditures and assists in financial planning;
• May oversee grant and contract administration;
• Conducts or assists in conducting performance evaluations;
• May supervise payroll, purchasing and/or other fiscal and administrative functions;
• Establishes and maintains office procedures;

Requirements

• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Ability to
• Supervisory ability.
• Knowledge of
• Experience using CORE-CT, including STARS, EPM, and Payables modules.
• Meet Minimum Qualifications: In order to be considered for this job opening you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
• interpersonal skills;
• Experience directing daily operations of fiscal personnel, including training, and workflow management.
• A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
• Experience managing multiple shared email inboxes.
• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
• purchasing principles and procedures;
• oral and written communication skills;
• Experience processing accounts payable transactions, travel requests, P-Card transactions, and employee reimbursements.
• understand and apply relevant state and federal laws, statutes and regulations;
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
• For state employees experience at the level of a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis.
• Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;
• Considerable ability in preparation and analysis of financial and statistical reports;
• Experience communicating with vendors, staff, management, and third parties via email, phone, or in person.

Benefits

• Professional growth and development opportunities.
• Full Time, 40 hours per week.
• Hybrid (combination of in-office/telework).
• A healthy work/life balance to all employees.

Training + Development

Interview process

Visa Sponsorship

Security clearance