Business Operations Lead

Description

• Coordinate office and system setup for new hires, including IT access, equipment, and workspace arrangements.
• Lead initiatives to improve cost-reporting tools, templates, and financial processes across VCSBU.
• Work in a constant state of alertness and in a safe manner, following all company policies and procedures.
• Coordinate with Project Managers to maintain accurate Estimates at Completion (EACs), providing visibility for the schedule, cost factors, risks, and resources to complete project and financial objectives
• Support annual SBA 8(a) reporting through preparation of financial documentation, internal controls, and regulatory submissions.
• Track and maintain 8(a) NAICS codes for subsidiaries and support opportunity identification and SAM registrations.
• Manage procurement support for projects and overhead needs, ensuring timely purchasing and documentation.
• Provide financial visibility for active projects to support project planning, cost management, and performance reviews.
• Maintain confidentiality and handle sensitive financial and contractual information.
• Coordinate accounts payable activities in alignment with committed cost tracking and contract requirements.
• Support union remittance reporting for multiple companies and maintain accurate records.
• Track high-dollar and high-risk contracts to monitor key compliance requirements.
• Manage administrative functions including expense report processing, credit card review, and compliance verification.
• Administer prime contracts by preparing, reviewing, and updating contracts, budgets, negotiations, payments, correspondence, and risk assessments.
• Serve as back-up to process vendor and subcontractor invoices within OnBase and submit billings to Accounting or clients.
• Monitor project progress related to estimating, labor and material costs, wage standards, testing, quality controls, and logistical factors.
• Utilize business systems and forward-pricing models compliant with DCAA and corporate accounting requirements.
• Provide intercompany business support across multiple subsidiaries, ensuring alignment with VCSBU operations.
• Administer subcontracts—including progress tracking, invoice review, payments, change orders, modifications, and disputes.
• Develop, maintain, and organize Standard Operating Procedures (SOPs), internal workflows, and documentation.
• Analyze project cost data, accounts payable/receivable activity, and financial trends to support operational decisions.
• Oversee, mentor, and support the training of Procurement Specialist(s).
• Prepare and support monthly and month-end project financial reporting, cost analysis, and performance tracking.

Requirements

• Knowledge of office administration principles, workflow organization, and multi-company coordination.
• High level of discretion and professionalism in handling proprietary and confidential information.
• Associate degree in Business Administration, Accounting, Finance, or a related field; or an equivalent combination of education and experience required.
• Knowledge of construction operations preferred.
• Ability to mentor and develop junior staff, providing guidance and training to Procurement Specialists and other administrative personnel.
• Excellent written and verbal communication skills.
• Three (3) to five (5) years of progressively responsible experience in financial support, contract or project administration, or compliance coordination required.
• Knowledge of DCAA-compliant pricing structures and internal control practices.
• Ability to collaborate effectively with Project Managers, executives, vendors, and internal teams.
• Knowledge of procurement processes and contract lifecycle management, including vendor negotiations, purchase order management, and subcontractor coordination.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Ability to interpret and apply complex regulatory guidelines in a multi-subsidiary business environment.
• Ability to pass drug, driving, and background screening.
• 0-2 years 15 days
• Ability to analyze financial data, prepare accurate cost reports, and support EAC development.
• 10-14 years 30 days
• Ability to work independently while also supporting team-based operations.
• Proficiency with financial and accounting systems such as Costpoint and OnBase.
• Strong analytical and critical-thinking abilities; able to evaluate alternatives and identify risks, solve problems.
• Ability to administer prime contracts and subcontracts, including compliance tracking and documentation.
• Effective decision-making skills in fast-paced, deadline-driven environments.
• Experience supporting business operations, financial analysis, or contract management required.
• Knowledge of 8(a) contracting and NAICS classifications preferred.
• Strong ability to manage documentation, SOPs, and operational processes.
• 6-9 years 27 days
• Ability to recommend process improvements and enhance financial/operational tools.
• Ability to operate effectively within an Alaska Native Corporation multi-company 8(a) environment.
• Excellent organizational skills, strong attention to detail and ability to manage multiple competing priorities.
• Knowledge of SBA 8(a) contracting, NAICS classifications, and federal reporting requirements.
• Knowledge of accounts payable, billing, expense tracking, WIP reporting, and project financial controls.
• 3-5 years 23 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• Experience with Costpoint, OnBase, or similar systems.
• Ability to adapt to changing priorities and evolving business needs in a fast-paced, multi-entity corporate structure.
• Experience with federal compliance requirements related to contract management and financial reporting, including FAR and CAS (Cost Accounting Standards).

Benefits

• FSA health care and/or dependent care/HSA with HDHP.
• Company paid Life Insurance, AD&D, and LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
• Employee Assistance Program for you and your family.
• Competitive wages, we believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Dental and Vision Insurance.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

Training + Development

Interview process

Visa Sponsorship

Security clearance