Pursuits Assistant

Stantec

Global leader in sustainable engineering, architecture and environmental consulting for infrastructure and communities.

Manage tender monitoring, document prep, and opportunity coordination for Stantec.

2 days ago ago

Junior (1-3 years)

Full Time

Pune, Maharashtra, India

Hybrid

Company Size

32,000 Employees

Service Specialisms

Planning

Engineering

Architecture

Interior Design

Landscape Architecture

Surveying

Environmental Sciences

Project Management

Sector Specialisms

Industrial

Energy

Infrastructure

Buildings

Residential

Commercial

Water Resources

Heavy Civil

Role

What you would be doing

document management

contract review

pipeline update

tender monitoring

proposal prep

rfq coordination

Update/ maintain non-opportunity specific /additional qualification and reference materials (including project proformas and personnel profiles, images, collateral materials, etc.) in SMKC.
Assist with facilitating appropriate legal reviews of pursuit phase documentation and contracts via Stantec’s contract review portal.
Collect company data and/or conducts internal/external research appropriate for opportunity response documents and/or strategy development.
Promote and contribute to a sense of community, fun and team spirit.
Collect insurance and prequalification questionnaires and store them in the subs database as the Project Management Framework requires.
Liaise with internal and external clients to gather information to achieve a complete response.
Interact with operations personnel to support the development of collateral.
Ensure adherence to standards and templates to present a consistent appearance/style in compliance with Stantec’s branding guidelines.
Distribute relevant opportunities and associated documents to the business in a timely manner.
Proof and edit relevant documentation for consistency.
Regularly update opportunities on Pipeline.
Work with designated response team members to develop opportunity response plans in alignment with our marketing and business development process.
Support team and company Initiatives.
Assist relevant staff to attain pre-qualification accreditations to meet future opportunity requirements.
Upload relevant insurance and pre-qualification documentation to Tender Portals to ensure continued compliance.
May provide graphics and desktop publishing support.
Support Pursuit team to comply with pursuit phase Health and Safety requirements
Manage identification and classification of new business opportunities by monitoring shared tenders’ mailbox and multiple tender portals.
Monitor local and national Tender Portals and Industry Panels, and distribute opportunities to relevant staff/ discipline
Identify and share relevant information and best practices between MCPR colleagues and internal clients.
Coordinate the preparation of written and graphical elements of opportunity response documents such as proposals, qualifications, brochures, flat sheets and presentations.
Coordinate with dedicated visual communication design personnel.
Undertake learning and development opportunities to enhance skills.
Be accountable and drive quality by updating Pipeline and adhering to Stantec’s style guide /
Organize and participate in response-related meetings (internal and/or client), as appropriate.
Ensure accurate tracking and communication of opportunities across regions, businesses and stakeholders.
Manage own workflow/outputs within business priorities.
Assist in the Request For Quotes (RFQs) and coordination of sub-consultants at the pursuits stage to ensure the accuracy of the preparation of sub-agreements post-win.
Work with specialist software and processes.
Respond to requests (whether from internal or external clients) promptly.

What you bring

qc/qa

communication

prioritization

microsoft office