Medical Equipment Project Manager

Description

• Manage project scope and assist in preparation of proposals and invoicing.
• Review quotes, compare offers, evaluate compliance, and obtain Owner approval.
• Maintain client communications, including emails, video/conference calls, and on-site meetings depending on the project and phase. Capable of agenda preparation, meeting note documentation and follow ups.
• Track and expedite deliveries to meet project schedules.
• Meet with warehouse provider to discuss protocols and expectations for documentation,
• Manage delivery details including pull list, inspection, delivery and other instructions.
• Review and edit equipment lists in database for model, accessories and pricing.
• Provide final documentation, vendor contacts, and order details for reference.
• Conduct procurement kickoff meetings to review requirements, workflow, and documentation for requisitions, quotes, and vendor proposals.
• Supply training notes and confirm completion of all in-service activities
• Review and reconcile POs, ensuring accuracy.
• Assist in identifying options for warehouse receiving and delivery services.
• Communicate installation progress with asset tagging and acceptance testing.
• Generate PO packets, send to vendors, and confirm lead times.
• Schedule and attend vendor pre-installation site visits for specialized equipment.
• Organized projects and events to support our communities
• Provide technical specifications, schedules, warranty, installation, and training requirements.
• Develop procurement schedules aligned with project phases and bundle selections across projects when applicable.
• Prepare requisition packet for Owner to issue PO.
• Communicate specification changes with Owner/Architect.
• Managing vendor communications, requests for quotations, clarifications, confirmation of purchase order receipt, and project specific delivery and installation requirements.
• Oversee equipment delivery, placement, and installation during move-in.
• Conduct walk-throughs, punch lists, and site readiness checks.
• Manage equipment list and estimate through procurement.
• Confirm site logistics, access routes, and installation sequencing.
• Coordinate vendor training schedules with Owner and connect training reps to the Owner’s team.
• Management of project deliverables and maintaining document controls

Requirements

• Ability to review medical equipment drawings in PDF and perform quality control review utilizing the equipment lists and specifications.
• Excellent communication and interpersonal skills, with the ability to work effectively across teams and with external clients and vendors.
• Attainia PLAN-IT experience or similar database for medical equipment planning.
• Familiarity with medical equipment products, manufacturers, suppliers, and overall process.
• 7–10 years of progressive experience in project management, medical equipment planning, procurement or logistics management, with at least 5 years planning, procurement or specification experience in medical equipment order management.
• Strong organizational skills, capability to manage project specific communications and order management.
• Strong analytical skills
• Capability to participate in value analysis, pros/cons, and assess overall costs and benefits of products being procured. Ability to develop spreadsheets or exhibits for comparison.
• Leadership skills for managing project kickoffs, budget report outs, and leading customers through informed and timely decisions
• PMP or CPSM certification is a plus.
• Ability to travel occasionally, to client or project sites as needed. US/Mexico travel
• Demonstrating exceptional time management skills including the ability to manage and delegate work across a team.
• Bachelor’s degree in construction management, Architecture, Biomedical Engineering, Supply Chain Management, Business Administration, Healthcare Management, or related field.
• Ability to review information such as vendors’ product data, medical equipment lists, vendor drawings and vendor quotations to ascertain if equipment meets the specifications.

Benefits

• Paid family leave
• 401k match and free SmartDollar program for financial wellness
• Free comprehensive health screenings
• Personal health & fitness program for tracking activities & earning rewards
• Health discounts on medical premiums
• Pet insurance discount
• Free Life Coach
• Free dedicated financial coach
• Financial & behavioral support for family forming journeys (ex. Fertility, adoption, pregnancy, and parenthood).
• Free health coach program for weight-loss & hypertension management

Training + Development

Interview process

Visa Sponsorship

Security clearance