Assistant Project Manager at Systra Uk & Ireland in Glasgow, Scotland, United Kingdom | Kablio

Role

Description

project tracking

cost tracking

reporting

data entry

risk monitoring

stakeholder comm

Support project coordination: Assist the project management team with scheduling, tracking progress, and ensuring tasks are completed on time.
Budget and cost tracking support: Assist in reviewing cost data provided by the project controls team, flagging discrepancies for senior review.
Prepare reporting materials: Help compile monthly reports and performance documents under guidance, ensuring accuracy and timely submission.
Record keeping and audits: Keep project files organised and support audit preparation by maintaining accurate documentation.
Reporting support: Contribute to internal and external reporting by collating data and drafting sections for review by senior managers.
Reporting: Accountable for monthly Reporting for designated sectors which is robust, accurate.
PMO collaboration: Work alongside the integrated project team, supporting communication between client-facing staff and back-office functions.
Systems & Tools : Support data entry and reporting in IFS and other project management systems.
Project Ownership: accountable for small to medium sized projects
Learning & Development: Develop knowledge of project management methodologies and SYSTRA PMO procedures
Stakeholder communication: Help maintain good relationships with external parties by coordinating meetings, preparing notes, and following up on actions.
Bidding and procurement assistance: Provide administrative support during bidding and procurement processes, such as gathering documents and tracking deadlines.
Risk and change monitoring: Support the commercial team by tracking risks, changes, and opportunities, ensuring updates are logged correctly.
Involvement in bidding and procurement
Portfolio support: Maintain records and assist with monitoring project portfolios, escalating issues to senior staff when needed.

Requirements

microsoft office

prince2

ifs

stakeholder

communication

organisational

Understanding of project governance, risk management, or portfolio management.
Exposure to project management in consultancy, engineering, or transport sectors.
Clear and professional communication skills (written and verbal).
Ability to manage multiple tasks and prioritise effectively.
Experience in stakeholder engagement or client-facing roles.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Working towards or interest in project management qualifications (APM, PRINCE2).
Familiarity with ERP/project management systems (IFS experience advantageous).
Willingness to learn project management tools and methodologies.
Flexibility to travel and adapt working hours to meet project demands.
Strong organisational skills with attention to detail.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

60+ Years

Experience in Engineering

Demonstrates long-standing expertise and contribution to the engineering sector.

Specializing in large-scale transport projects, the company works on both rail and urban system designs.
SYSTRA has a rich history of shaping transportation networks, including high-profile projects like Crossrail and HS2.
The company is involved in a broad range of sectors, including energy, infrastructure, and water resources.
Known for pioneering innovations, SYSTRA’s projects often push the boundaries of what is possible in transport engineering.
The firm works across the UK and Ireland, contributing significantly to the development of sustainable urban mobility solutions.

Culture + Values

Excellence – Rooted in our engineering culture, excellence is both an objective and a way of working throughout our business.
Connected teams – We achieve the best results through teamwork. We connect and coordinate our multi‑disciplinary teams to respond to the most complex challenges.
Bold leadership – We anticipate and embrace change. Our projects profoundly transform communities.

Environment + Sustainability

2035

Carbon-Net Zero Goal

Aiming to become verified carbon-net zero by 2035 through effective climate action.

37%

Operational Emissions Reduction

Achieved a 37% reduction in operational emissions between the last reporting years.

Part of the UN Race to Zero initiative.
ISO 45001 certified for health, safety, and environmental management.
Membership in Sustainability West Midlands: developing SBTi carbon net-zero-by-2050 targets, forming a Carbon Task Force, appointing Sustainability Lead, delivering Carbon Literacy Training, aligning to UN SDG Goals, and supporting sustainability initiatives across social purpose, climate action, responsible business, and environmental stewardship.

Inclusion & Diversity

Increased proportion of women

Gender Diversity Progress

The company reported a significant increase in the proportion of women in their workforce through targeted graduate recruitment and partnerships with external organizations.

Set clear strategic DEI goals (e.g., diversity programs encouraging applications from a wide range of people).
Partnerships supporting gender diversity goals, working with universities and external organizations.
Implemented neurodiversity support in offices (e.g., hands-on tools like Lego to aid neurodiverse engineers).

Articles

Jobs at Systra

Our Projects (Gradcracker)

SYSTRA expands its footprint in Newcastle upon Tyne

Role

Description

project tracking

cost tracking

reporting

data entry

risk monitoring

stakeholder comm

Support project coordination: Assist the project management team with scheduling, tracking progress, and ensuring tasks are completed on time.
Budget and cost tracking support: Assist in reviewing cost data provided by the project controls team, flagging discrepancies for senior review.
Prepare reporting materials: Help compile monthly reports and performance documents under guidance, ensuring accuracy and timely submission.
Record keeping and audits: Keep project files organised and support audit preparation by maintaining accurate documentation.
Reporting support: Contribute to internal and external reporting by collating data and drafting sections for review by senior managers.
Reporting: Accountable for monthly Reporting for designated sectors which is robust, accurate.
PMO collaboration: Work alongside the integrated project team, supporting communication between client-facing staff and back-office functions.
Systems & Tools : Support data entry and reporting in IFS and other project management systems.
Project Ownership: accountable for small to medium sized projects
Learning & Development: Develop knowledge of project management methodologies and SYSTRA PMO procedures
Stakeholder communication: Help maintain good relationships with external parties by coordinating meetings, preparing notes, and following up on actions.
Bidding and procurement assistance: Provide administrative support during bidding and procurement processes, such as gathering documents and tracking deadlines.
Risk and change monitoring: Support the commercial team by tracking risks, changes, and opportunities, ensuring updates are logged correctly.
Involvement in bidding and procurement
Portfolio support: Maintain records and assist with monitoring project portfolios, escalating issues to senior staff when needed.

Requirements

microsoft office

prince2

ifs

stakeholder

communication

organisational

Understanding of project governance, risk management, or portfolio management.
Exposure to project management in consultancy, engineering, or transport sectors.
Clear and professional communication skills (written and verbal).
Ability to manage multiple tasks and prioritise effectively.
Experience in stakeholder engagement or client-facing roles.
Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Working towards or interest in project management qualifications (APM, PRINCE2).
Familiarity with ERP/project management systems (IFS experience advantageous).
Willingness to learn project management tools and methodologies.
Flexibility to travel and adapt working hours to meet project demands.
Strong organisational skills with attention to detail.

Benefits

Information not given or found

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

60+ Years

Experience in Engineering

Demonstrates long-standing expertise and contribution to the engineering sector.

Specializing in large-scale transport projects, the company works on both rail and urban system designs.
SYSTRA has a rich history of shaping transportation networks, including high-profile projects like Crossrail and HS2.
The company is involved in a broad range of sectors, including energy, infrastructure, and water resources.
Known for pioneering innovations, SYSTRA’s projects often push the boundaries of what is possible in transport engineering.
The firm works across the UK and Ireland, contributing significantly to the development of sustainable urban mobility solutions.

Culture + Values

Excellence – Rooted in our engineering culture, excellence is both an objective and a way of working throughout our business.
Connected teams – We achieve the best results through teamwork. We connect and coordinate our multi‑disciplinary teams to respond to the most complex challenges.
Bold leadership – We anticipate and embrace change. Our projects profoundly transform communities.

Environment + Sustainability

2035

Carbon-Net Zero Goal

Aiming to become verified carbon-net zero by 2035 through effective climate action.

37%

Operational Emissions Reduction

Achieved a 37% reduction in operational emissions between the last reporting years.

Part of the UN Race to Zero initiative.
ISO 45001 certified for health, safety, and environmental management.
Membership in Sustainability West Midlands: developing SBTi carbon net-zero-by-2050 targets, forming a Carbon Task Force, appointing Sustainability Lead, delivering Carbon Literacy Training, aligning to UN SDG Goals, and supporting sustainability initiatives across social purpose, climate action, responsible business, and environmental stewardship.

Inclusion & Diversity

Increased proportion of women

Gender Diversity Progress

The company reported a significant increase in the proportion of women in their workforce through targeted graduate recruitment and partnerships with external organizations.

Set clear strategic DEI goals (e.g., diversity programs encouraging applications from a wide range of people).
Partnerships supporting gender diversity goals, working with universities and external organizations.
Implemented neurodiversity support in offices (e.g., hands-on tools like Lego to aid neurodiverse engineers).

Articles

Jobs at Systra

Our Projects (Gradcracker)

SYSTRA expands its footprint in Newcastle upon Tyne