Accounts Receivable Specialist

Description

The Accounts Receivable Specialist manages billing processes for construction projects, ensuring accurate project setup, invoicing, and accounts receivable tracking. This role serves as a liaison between project managers, customers, and finance to maintain timely and precise billing cycles.

Key duties include calculating billing amounts, maintaining digital records, coordinating billing schedules with project managers, and preparing payment requisitions with supporting documentation. The specialist also follows up on upcoming and past‑due payments, resolves receivable issues, processes invoice credits, records deposits, and maintains billing logs and retention billing at project completion.

• Calculate and issue project billing amounts.
• Maintain and update digital customer account records, including special billing conditions and tax status.
• Coordinate billing schedules and procedures with Project Managers.
• Ensure complete, accurate, and timely billings for each project.
• Prepare payment requisitions with schedules of values and supporting documentation.
• Remind customers of upcoming or past‑due payments and follow up weekly.
• Collaborate with project managers and customers to resolve receivable issues.
• Process invoice credits as needed.
• Record electronic and check deposits to company bank accounts.
• Keep billing logs and prepare retention billing at project completion.
• Update the accounts receivable database with new projects and documentation.
• Generate reports and provide records to management upon request.
• Deliver responsive customer service and address complaints promptly.
• Perform data entry and bookkeeping using accounting software (e.g., NetSuite, Google Suite).
• Apply accepted accounting principles and maintain accurate financial records.
• Perform primarily sedentary work with occasional movement of objects up to 20 lb.

Requirements

Successful candidates demonstrate strong customer service, data‑entry, and bookkeeping skills, proficiency with accounting software such as NetSuite or Google Suite, and a solid understanding of accounting principles. An associate or bachelor's degree in business and three to five years of construction accounting experience are preferred, and the position requires primarily sedentary work with occasional light physical activity.

• Demonstrate strong organizational, written, and verbal communication skills.
• Utilize problem‑solving abilities and initiative in daily tasks.
• Hold an associate or bachelor’s degree in business or a related field (preferred).
• Possess 3–5 years of construction accounting experience (preferred).

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance