People Operation Coordinator

Description

Join a team where connection and care are part of how we work every day. This part-time, in-office role (24–30 hours a week, four days) supports key HR functions such as onboarding, payroll, colleague engagement, and compliance while helping keep our People Operations running smoothly. It’s a great fit for someone who’s detail-oriented, enjoys working collaboratively, and takes pride in helping colleagues have a great experience from start to finish.

• Gather and organize data to respond to audits and payroll requests.
• Submit unemployment claims.
• Process separation documents.
• Monitor onboarding and offboarding data for accuracy and reporting consistency.
• Manage COBRA notifications, workers’ compensation claims, and DMV Pull Notices.
• Provide responsive, accurate support through the People Support Office (PSO) inbox.
• Support benefit enrollment processes for new hires and annual open enrollment.
• Prepare recurring and ad-hoc reports to support compliance and company-tracked KPIs.
• Maintain colleague records and data integrity within Paylocity.
• Support implementation of programs and events that enhance engagement, retention, and connection to company values.
• Provide administrative support to the Sr. People Business Partner and HR leadership as needed.
• Monitor mandatory training completion and assist with continuous improvement initiatives.
• Maintain and update workers’ compensation forms, OSHA postings, and safety communications.
• Coordinate the onboarding process for new hires to ensure a positive and compliant start.
• Make updates to HR content on the company intranet

Requirements

• Bilingual (English/Spanish) highly preferred.
• Proficient in Microsoft Office Suite, Teams, and HRIS systems (Paylocity experience a plus).
• High school diploma or equivalent required; associate degree or HR certification a plus.
• Ability to maintain focus and attention to detail in a busy office setting with moderate noise levels.
• Prolonged periods of sitting at a desk and working on a computer.
• Regular interaction with others in person, virtually, and by phone or email.
• 2+ years of related HR or administrative experience; benefits and engagement experience preferred.
• Working knowledge of federal and state employment laws (CA experience preferred).
• Ability to lift, carry, or move up to 15 pounds occasionally (e.g., files, office supplies, or equipment).
• Frequent use of hands and fingers for typing, data entry, and document handling.
• Occasional standing, walking, bending, or reaching within the office environment.
• Strong organizational, communication, and time-management skills with the ability to manage multiple priorities.

Benefits

This role follows a consistent part-time schedule (Mon & Thu 10 a.m.– 4 a.m., Fri 10 a.m.– 5 p.m.) with flexibility to adjust as needed—always with notice so you can plan ahead.

Training + Development

Interview process

Visa Sponsorship

Security clearance