Project Administrator at Arco Design/Build in King of Prussia, PA | Kablio

Role

Description

list management

form preparation

drawing management

procore support

proposal support

vendor coordination

Maintain various lists for Project Managers including job list for each region, subcontract tracking lists
Make travel arrangements when necessary
Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, Professional Service Agreements, and transmittals)
Typing/preparing various items such as letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed
Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
Provide drawing management support including filing, printing, drawing logs, maintaining FTP site and Procore, filing jobsite photos
Assist Project Managers with proposals as needed. This may include typing up proposal letters, outline specifications and assembling proposal books
Take a lead role in upholding our work hard/play hard company culture

Requirements

vista

procore

microsoft suite

egnyte

project administration

college degree

Experience working in Vista, Procore or similar accounting/ERP system preferred
Strong computer skills are essential. Must have working knowledge of Microsoft Suite (Outlook, Word, and Excel)
Experience with document management within a file-sharing system, Egnyte would be ideal (dropbox, sharepoint, onedrive, etc.) preferred
Ability to complete tasks in a timely manner and on schedule with minimal oversight and direction
2-5 years of related project administration experience, construction industry experience a plus
College degree preferred

Benefits

Back up front desk and reception
Tuition reimbursement for associates
Industry-leading performance-based bonus program
Scholarship for associates’ children up to $28,000 per child
15 business days of PTO + 8 paid holidays + 1 floating day
12 weeks of paid Maternity leave
100% charitable match
Medical, dental, and vision insurance coverage
Employee Stock Ownership Program (ESOP)
1-week paid volunteer leave each year
1-month paid sabbatical after every five years of employment, plus $5,000 for travel
Traditional and Roth 401k

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found

Company

Overview

The company integrates architecture, engineering, and construction services seamlessly.
It specializes in delivering high-quality projects across industrial, commercial, and residential sectors.
Every phase of a project, from design to construction, is handled by the firm to ensure efficiency and coordination.
The firm is known for its innovative solutions in complex projects, particularly in energy, infrastructure, and water resources.
The company has built lasting client relationships through consistent, timely, and cost-effective delivery.
Its portfolio includes large-scale industrial facilities, commercial developments, and residential complexes.
The company employs a collaborative approach, working closely with clients to meet their specific needs and goals.

Culture + Values

Safety is our top priority.
Quality is our foundation for success.
Innovation drives us to stay ahead.
We prioritize collaboration and teamwork.
Commitment to delivering results on time and within budget.

Environment + Sustainability

Net Zero by 2050

Carbon Emissions Target

Committed to achieving net zero carbon emissions by the year 2050, demonstrating a long-term vision for sustainability.

Committed to sustainable practices and reducing environmental impact.
Energy-efficient materials and technologies are a core part of every project.
Incorporates green building practices such as LEED-certified designs and eco-friendly materials.
Strives to minimize waste and maximize recycling during construction processes.

Inclusion & Diversity

Focused on creating a diverse and inclusive workplace.
Workplace policies ensure equal opportunity for all employees.
Gender-related statistics and other diversity data are not publicly available.

Articles

Projects

Careers

Role

Description

list management

form preparation

drawing management

procore support

proposal support

vendor coordination

Maintain various lists for Project Managers including job list for each region, subcontract tracking lists
Make travel arrangements when necessary
Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, Professional Service Agreements, and transmittals)
Typing/preparing various items such as letters, bid instructions, memos, proposals, outline specifications, and expense reports as needed
Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
Provide drawing management support including filing, printing, drawing logs, maintaining FTP site and Procore, filing jobsite photos
Assist Project Managers with proposals as needed. This may include typing up proposal letters, outline specifications and assembling proposal books
Take a lead role in upholding our work hard/play hard company culture

Requirements

vista

procore

microsoft suite

egnyte

project administration

college degree

Experience working in Vista, Procore or similar accounting/ERP system preferred
Strong computer skills are essential. Must have working knowledge of Microsoft Suite (Outlook, Word, and Excel)
Experience with document management within a file-sharing system, Egnyte would be ideal (dropbox, sharepoint, onedrive, etc.) preferred
Ability to complete tasks in a timely manner and on schedule with minimal oversight and direction
2-5 years of related project administration experience, construction industry experience a plus
College degree preferred

Benefits

Back up front desk and reception
Tuition reimbursement for associates
Industry-leading performance-based bonus program
Scholarship for associates’ children up to $28,000 per child
15 business days of PTO + 8 paid holidays + 1 floating day
12 weeks of paid Maternity leave
100% charitable match
Medical, dental, and vision insurance coverage
Employee Stock Ownership Program (ESOP)
1-week paid volunteer leave each year
1-month paid sabbatical after every five years of employment, plus $5,000 for travel
Traditional and Roth 401k

Training + Development

Information not given or found

Interview process

Information not given or found

Visa Sponsorship

Information not given or found

Security clearance

Information not given or found