Head of Stock Admin

Description

• Assist in preparation of schedules for quarterly and annual financial reporting, including footnote disclosures and proxy tables
• Educate employees and leaders on the structure, value, and long-term benefits of equity awards.
• Maintain robust internal controls to ensure consistency and compliance in all compensation and equity data flows.
• Provide analytical insights to support compensation and equity decision-making.
• Ensure compliance with global labor, tax, and securities laws, as well as pay transparency regulations.
• Oversee administration of the company’s equity programs, including stock options, RSUs, and ESPPs.
• Maintain and monitor the equity pool, tracking share utilization, burn rate, and forecasting future equity needs.
• Prepare internal process documentation, support audit requests, and maintain governance materials.
• Partner closely with Finance and Stock Administration to ensure accurate data inputs, compliance with internal controls, and proper accounting treatment.
• Support preparation of communication materials, dashboards, and leadership presentations.
• Support the Total Rewards team during annual merit, bonus, and equity review cycles, focusing on data accuracy and system readiness.
• Compile and validate quarterly equity grant data for submission to the Board of Directors for approval.
• Partner with Finance and Legal to support audits, filings, and executive compensation disclosures.
• Support monthly/quarterly and year-end close activities related to equity compensation.
• Drive continuous process improvements to enhance efficiency, accuracy, and governance.
• Partner with HR Business Partners and Finance to validate compensation data and ensure alignment across systems.
• Support external audits ensuring compliant equity records
• Oversee the equity management system, ensuring data integrity, timely updates, and accurate reporting.
• Perform compensation and equity data analysis to identify trends, insights, and opportunities for improvement.
• Generate and maintain reports on grant activity, burn rate, equity pool status, and financial impacts.
• Partner with Finance on compensation and equity-related forecasting, accruals, and reconciliation.
• Assist with market benchmarking, job leveling, and pay equity studies.
• Partner with Finance on equity reconciliation, forecasting, and budgeting to support business planning.
• Collaborate with Legal to ensure compliance with plan documents, company policies, and global regulatory requirements.

Requirements

• Experience working with Finance, Legal, and Stock Administration partners.
• Demonstrates integrity and discretion when handling confidential information.
• Exceptional attention to detail — ensures precision in data, documentation, and reporting.
• Collaborative communicator who fosters alignment across HR, Finance, Legal, and leadership.
• Familiarity with HRIS and equity management platforms such as Workday, Fidelity, and E*TRADE.
• Strategic thinker who connects data insights to business impact.
• Advanced Excel and analytical skills; strong focus on accuracy and data integrity.
• Strong understanding of equity accounting principles, reconciliation processes, and reporting requirements.
• Bachelor’s degree in business, Finance, HR, or related field
• Experience in SEC compliance: Section 16 filings, Form 4 reporting, 10-K/Q disclosures, proxy statement
• 12+ years of experience in equity compensation administration and compensation analytics, ideally in a public or pre-IPO company.
• Strong organizational and project management skills with a focus on cross-functional execution.
• Ability to communicate complex information clearly and effectively to various audiences.
• Deep understanding of equity program management, burn rate tracking, and internal controls.
• Analytical and process-driven, with a mindset for continuous improvement and operational excellence.
• Understanding of ASC 718 for stock-based compensation expense calculations and reporting

Benefits

• Exposure to compensation processes including merit, bonus, and total compensation reviews.

Training + Development

Interview process

Visa Sponsorship

Security clearance