Site Admin I (pipeline)

Description

• Order and maintain an adequate amount of office supplies
• Reconcile purchase card statements monthly
• Participate in daily internal management meetings, taking meeting minutes as needed
• Maintain site roster and time off calendar
• Assist with equipment questions (scanner, copy machine, etc.)
• Cross-train with other administrative positions on-site, (if applicable) to serve as back-up
• Employee Relations: Assist employees with questions related to benefits, training, payroll, timesheets, time off requests, and employee record updates
• Maintain tracking and reporting spreadsheets needed for the project
• Accounting/Payroll: Responsible for leading daily timesheet audits, notifying management of errors, and assisting with the correction process for craft payroll to ensure accuracy
• Maintain a clean and organized office throughout the duration project
• Assist with project set-up activities, including but not limited to setting up office contacts and services
• Assist users with logging into company software accounts
• Assist with onboarding of employees, including validating assigned paperwork is complete, collecting and verifying I-9 documentation, and participating in new hire orientation
• Assist the Site Safety Coordinator as needed
• Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Wanzek's Zero Injury principles
• Administrative/Office: Serve as receptionist with duties to include answering phones, greeting visitors, handling incoming and outgoing mail, copying and scanning

Requirements

• 1-3 years+ experience in administrative support position
• Must be highly organized and able to multi-task
• Proficient in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook
• Strong verbal and written communication skills

Benefits

• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children
• Flexible spending account (Healthcare & Dependent care)
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan
• Competitive pay with ongoing performance review and merit increase
• Compensation: $22.00-$24.00/hourly, commensurate with experience

Training + Development

Interview process

Visa Sponsorship

Security clearance