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Project Coordinator
Heat Transfer Solutions
Coordinates retrofit projects, schedules, documentation, and vendor/payroll tasks.
13d ago
$32 - $46
Intermediate (4-7 years), Experienced (8-12 years)
Full Time
Kent, WA
Field
Company Size
39 Employees
Service Specialisms
Engineering
Consulting
Design
Technical Services
Turnkey
Sector Specialisms
Industrial
Commercial
Residential
Energy
Transport
Automotive
Mobile
Heat pump
Role
What you would be doing
sharepoint
billings
wip reports
scheduling
safety program
retrofit setup
- Develop and maintain all project folders in SharePoint.
- Assists the Project Manager with billings for jobs in process and any required Pay Applications by the customer.
- Assists the Project Manager with WIP Reports for the end of the month review.
- Liaison with payroll department for all certified payroll issues.
- Scheduling person – work with Project Manager and Superintendent to keep shifts updated
- Maintain and follow a strong safety program.
- Prepares Submittal Manuals as required.
- Initiate Warranty Letters when required.
- Enters all retrofit weekly timecards and manages payroll issues with the payroll department.
- Set up all retrofit and automation jobs
- Prepares any close out documents requested and Operation & Maintenance Manuals if required by customer.
- Coordinates purchase of necessary supplies, equipment and services from appropriate sources.
- Attend job, project review and manpower scheduling meeting – responsible for meeting minutes and documenting tasks that are assigned by management in Planner.
- Issues and enters all PO’s and subcontracts required for retrofit projects.
- Prepares and submits certificates of insurance.
- Reviews and approves vendor and subcontractor invoices monthly.
- Processes all required permits and pulls in person from cities as needed.
- Supports all Project Managers with daily requirements.
What you bring
construction
microsoft
bachelor's
3 years
admin
teamwork
- Strong background with Construction forms and permits necessary.
- Ability to work independently or as member of a team.
- Bachelor's degree in business administration or equivalent work experience.
- Strong administrative skills.
- Computer literate in Microsoft Products.
- Excellent verbal and written communication skills.
- Ability to adapt to ever changing priories.
- Ability to coordinate and work well with others.
- A minimum of three (3) years’ experience in back-office support in the Construction field.
- Payment & Performance Bonds if required by customer.
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Interview process
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People also searched
Company
Overview
$10M
Annual Revenues
Reflecting steady growth through niche mechanical-engineering work.
- Founded in 1997, they’ve built a reputation designing and fine-tuning mechanical heating systems from the ground up.
- Headquartered in Orange County, California, they extend expertise across North and South America and Europe.
- They specialize in steam, hydronic, domestic water, boiler, and water-heater systems—often tailoring solutions for complex industrial needs.
- Typical projects range from water-treatment plants and healthcare facilities to military bases and hospitality venues.
- Their engineers hold burner-design patents and travel globally to troubleshoot, tune, and optimize high-performance systems.
- They supply parts, accessories, and full-service maintenance programs alongside custom equipment builds.
- Unusually, many systems are tested at the manufacturing level and then adjusted 'in the field' to ensure peak performance.
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