Executive Assistant to the Office of the CEO

Description

The Executive Assistant to the Office of the CEO provides high-level administrative and organizational support to ensure the smooth and efficient operation of executive functions. This role requires exceptional judgment, discretion, and professionalism while managing competing priorities and maintaining a visible, polished presence within the Office of the CEO. The Executive Assistant serves as a key point of contact for internal and external stakeholders, facilitating communication, coordination, and execution of priorities across the organization. This is an in-person position based in the corporate office, Monday through Friday, typically 7:00 a.m.–4:00 p.m. or 8:00 a.m.–5:00 p.m., with some variability as needed.

• Provide administrative support to Leadership team in Marketing and Business Development, including assistance with business development-related activities, invoicing, and expense processing.
• Track deliverables, follow up on outstanding items, and ensure timely completion of BD-related tasks.
• Collaborate with executive leadership and support staff to maintain seamless communication, scheduling, and workflow coordination within the Office of the CEO.
• Support Chief Strategy Officer on project-based initiatives, assisting with logistics, documentation, and execution as needed.
• Manage special projects, priorities, and follow-up actions to ensure consistent visibility and accountability across the executive office.
• Provide general office support including food orders, catering coordination, and logistics for large meetings and events.
• Maintain situational awareness of who is visiting the office, the purpose of their visit, and coordinate responses or next steps accordingly.
• Serve as the first point of contact for all in-person inquiries and day-to-day office interactions at the CEO’s office —triaging requests, gathering information, escalating urgent matters, and ensuring appropriate follow-up on all non-urgent items.
• Oversee internal projects within the Office of the CEO, maintaining ownership of timelines, progress tracking, and communication.

Requirements

• Proficiency with Microsoft Office Suite and related business tools.
• Strong sense of ownership, accountability, and follow-through.
• Strong organizational skills with the ability to manage multiple tasks, shifting priorities, and confidential information simultaneously.
• High degree of maturity, judgment, and discernment in all interactions.
• Demonstrated executive-level awareness with the ability to anticipate needs, read organizational dynamics, and respond with professionalism and discretion.
• Exceptional verbal and written communication skills.
• Proactive problem-solver who anticipates needs before they arise.
• Proven ability to work collaboratively and build positive relationships across all levels of the organization.

Benefits

Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership. From wellness to work life, our benefits support our employees' total wellbeing.

• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
• 9 paid company holidays
• Employee Stock Ownership Plan
• Spacious break rooms with healthy meals & snacks provided at no additional cost
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Flexible Time Off Policy
• Team-building activities, including volunteer opportunities
• Discretionary annual bonus

Training + Development

Interview process

Visa Sponsorship

Security clearance