Senior Document Controller

Description

As a Senior Document Controller, you’ll play a key role in supporting the Document Control Lead taking ownership of coordinating daily workflows, maintaining high standards of quality and compliance, and supporting the ongoing use and administration of the project’s electronic document management system (Aconex).

• Compile and prepare document control reports, dashboards and status updates to support project reporting.
• Coordinate daily workflows to ensure documentation is processed efficiently, accurately and in line with project requirements.
• Conduct routine quality checks and ensure compliance with project standards, document numbering conventions and workflow protocols.
• Assist in project closeout activities, including assembling final deliverables and ensuring documentation is fully compliant and complete.
• Act as the first point of contact for day-to-day document control queries from the DC team and the wider project team, escalating only where necessary.
• Maintain and administer the EDMS (Aconex), including user access, troubleshooting, and supporting system training for internal and external stakeholders.
• Register, track, control, file and archive project documents in accordance with approved procedures and submission requirements.
• Support the Document Control Lead in the implementation of new procedures, system enhancements and continuous improvement initiatives.

Requirements

You’re an experienced Document Controller with a strong grasp of EDMS and document management processes. You excel at maintaining accurate records, managing system access, and supporting audits and reviews. Highly organized and detail-oriented, you combine technical proficiency with clear communication and problem-solving skills. A collaborative team player, you thrive in dynamic environments and ensure quality, schedule, and compliance standards are met.

You will be relied upon for your technical knowledge, your ability to work independently, and a solutions-focused approach to managing incoming requests. This role does not include formal people management, but requires strong communication and the ability to guide others in best practice document control.

• Must have intermediate to advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
• 7+ years of experience supporting the management of a records/document control program.
• Must have project-based experience supporting a document/records management function with a focus on configuration of the EDMS, work processes, and coordination of project workflow with other entities. Experience must have been obtained with the past 7 years.
• Must be flexible and able to accept and quickly adapt to changes in work focus
• Have ability to work flexibly and collaboratively across all levels of the organisation.
• Must have the right to work in Australia without sponsorship
• Must be able to organise and prioritise assigned document management tasks.
• At least 2 year’s practical advanced experience using Aconex.
• Have strong interpersonal and customer service skills.
• At least 2 years’ experience with supplier/vendor data

Benefits

We celebrate unique voices, refreshing perspectives and diversity in our team. Engage and connect through our social club, wide range of events or by joining one of our Employee Network Groups.

• Perks: we offer all the other perks you’ve come to expect like purchased leave, income protection insurance, novated leasing, corporate discounts, private health cover discounts and more.
• Community giving: a paid day to volunteer with our social impact partner, Foodbank, or for a cause that matters to you.
• Leave: more than typical personal leave and a generous 14 weeks of paid parental leave, with no minimum service.

Training + Development

Interview process

Visa Sponsorship

Security clearance