Description
task management
project tracking
workflow activation
dependency tracking
drawing coordination
client signoff
You’ll be the one who ensures the system runs right—every task, every person, every handoff. You will create a studio culture of discipline, structure, and accountability, making sure nothing lags, nothing is vague, and every project closes on time.
We are looking for a sharp, structured, and relentless Lead – Studio Operations to bring clarity, speed, and discipline across our studios. This role is the execution engine that drives every project—right from the pitch stage—through a well-defined, standard workflow ensuring every team member knows their tasks, executes them on time, and dependencies are resolved proactively.
Lead – Studio Operations (Task Master – Design Delivery)
The role is about daily activation and tracking of task management systems across all projects and studio locations. The goal is singular: to close projects on time, by ensuring the studio functions like a well-oiled machine.
- Coordinate with procurement to ensure they have clear, complete, and timely information to initiate orders without delays or gaps.
- Ensure every team leader and their member has 100% clarity on what to do, by when, and how it fits into the larger delivery chain.
- Align internal teams on deliverables, dependencies, and ownership at every phase of the project.
- Track every active project daily across Bangalore, Hyderabad, and Singapore—ensuring tasks are moving, not stalled.
- Conduct structured daily/weekly follow-ups with all teams, ensuring adherence to standard studio workflows.
- Act as a bridge between design, engineering, procurement, and execution teams to keep project momentum high.
- Ensure client signoffs on design milestones are obtained as per schedule—no slippages, no surprises.
- Work with design and operations leads to activate project workflows from day zero allocating owners, deliverables, and timelines.
- Flag delays, resolve execution issues, and maintain real-time visibility into progress and blockers.
- Ensure teams don’t work in silos but move forward together with shared clarity.
- Identify and track interdependencies across teams, resolve misalignments, and unblock work in real time.
- Eliminate the wait-for-someone-else loop—solve issues at the source, escalate where necessary, and keep the chain moving.
- Work with technical and detailing teams to ensure all drawings and documents are buildable, coordinated, and released on time.
- Track all internal and client-related submissions as per studio workflow and keep records up to date.
- Ensure smooth and timely handovers across all stages: design development → pre-construction → tender → GFC.
- Own and implement structured task management for every pitch and live project using studio-standard workflows
Requirements
6-10 yrs
project tools
architecture degree
task management
multi-location
design lifecycle
2. Daily Monitoring & Studio Progress Discipline
1. Task Management System Activation Across Projects
4. Interdependency Management & Studio-wide Coordination
- A structured taskmaster with a knack for operational clarity and studio-wide visibility.
- 6–10 years of experience in project or studio operations within design or construction environments.
- Strong at spotting gaps, driving resolution, and ensuring no task falls through the cracks.
- Experience with project management and task tracking tools (e.g., Zoho, Trello, Notion, Asana, Monday.com).
- A project/studio operations leader with deep knowledge of workspace project cycles preferably from a design & build or architecture environment.
- Bachelor’s or Master’s degree in architecture, Engineering, or Construction Management.
- Comfortable managing tasks for multiple live and pitch-stage projects simultaneously.
- Ability to manage multi-location teams and build daily operational rhythm.
- Experienced in workspace project operations, especially in design and build environments either from lead architect position or from the lead project manager position
- Excellent with systems, tools, and building momentum in teams.
- Familiarity with the entire design lifecycle, from pitch through GFC and procurement readiness.
- Degree in Architecture, Interior Design, Construction Management, or Engineering preferred.
Benefits
Information not given or found
Training + Development
Information not given or found
