Document Specialist - Phoenix, Arizona

Description

• Records executed documents in the appropriate county after approval by Manager or Supervisor.
• Assembles and maintains right of way tract files according to the approved Project Procedures.
• Administers line list reports, survey restrictions reports, and construction restrictions reports.
• Reviews tract files for completeness and compliance with the approved Project Procedures.
• Reviews payments for easements and damages.
• Responsible for the accuracy of all right of way data exports and reports generated from the database.
• Reviews completed files for execution by all parties in interest, checks for proper notarizations, assures all supporting forms have been properly executed, transfers all original documentation to office file and sends all required instruments for recording.
• Assist in landowner mail outs and tracks registered and certified mail receipts.
• Oversees and assists in the preparation of all acquisition packages prior to issuing to Land Agents.
• Will support the administrative needs of the land management team.
• Maintains electronic copies of landowner documents as required by the approved Project Procedures.
• Prepares ownership, survey permission and construction line lists.
• Arranges for transfer of hardcopy tract files to client at project completion.
• Will work across multiple TRC land projects, as well as with the land management team across various administrative support needs.
• Assures that the Land files are kept in accordance with the Land Procedure; oversees all Land administration.
• Adhere to project Safety Plan.
• Produces reports from the database as requested.
• Works closely with project personnel and the Land Manager to assess the accuracy, efficiency, and effectiveness of reports.
• Reviews each condemnation file for completeness and transmits to Manager.
• While performing the duties of this job, the employee is required to sit, use hands and fingers, to handle, or feel objects, tools, controls. Reach with hands and arms, hear and talk.
• Ensures that all right of way data is being input into the database correctly.
• Prepares releases and subordinations for mortgages and liens when required by the approved Project Procedures.
• Assists the Manager in producing land acquisition cost totals and forecasts for the project when required.
• Assures all task follow the approved Project Procedures.
• Reviews all executed documents for accuracy.
• Employee is expected to use good judgment when lifting or moving office supplies and/or furniture and to seek assistance or wear back support appliances when appropriate.
• Responsible for database management and document generation as required by the right of way procedure for the project.

Requirements

• Title experience, or ability to read / understand title documents
• Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus in use of computer monitor and other manual, task-related functions.
• Ability to demonstrate initiative and assertiveness, the ability to plan and manage work in an efficient manner, and the ability to work well under stress and time pressures.
• Commitment to customer satisfaction and the ability to work in team-oriented environment.
• Must possess competent knowledge and skills in land descriptions and terminology, easements, and a variety of conveyance documents.
• Must be detail oriented and have excellent oral and written communication skills.
• High degree of proficiency in PC operation, including spreadsheet and word processing. Experience in database software programs
• Must have experience being highly adaptable, to changing priorities
• Exceptional database, spreadsheet, and document generation experience. Major project experience in a multistate environment preferred. Previous supervisory experience a plus.
• The employee must be able to lift and/or move up to 35 pounds.
• Bachelor’s Degree in real property related field preferred, completed training by an authorized real estate company, training courses offered by the IRWA, or paralegal certification is a plus.
• Multiple years of experience as a document specialist
• Must be highly organized, and experienced in working in a highly collaborative team environment
• Practical experience in the application, modification and adaptation of standards, techniques
• The employee is required to stand, walk, stoop, kneel or crouch.
• Must be experienced in working in fast-paced environments.

Benefits

• Paid time off contingent upon full time status, PTO is 7 days per year.
• 401k package that includes both traditional and Roth IRA options and Company match.
• TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.
• Medical, dental, vision, and disability insurance.
• These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.
• All full-time employees enjoy a minimum of 8 Paid Holidays per year.

Training + Development

Interview process

Visa Sponsorship

Security clearance