Commercial HVAC Project Manager

Description

• Responsible for ensuring standardization by following processes and holding accountability
• Executes and delegates tasks outlined in the Preconstruction schedule
• Responsible for the timely processing and tracking of all CORs and COs
• Directs and manages all aspects of the project. Responsible for controlling contract scope of work
• Ensures no gaps are left in our scope of work and our retainage is released in a timely manner
• Updates all task agreements and purchase orders by following change order process
• Continuously maintains and helps grow strong relationships with our customers, vendors, and subcontractors
• Creates or delegates to APM to create marked-up drawings, redlining, overlay drawings in Bluebeam Revu
• Coordinates pay requests with the controls department
• Builds a detailed project Schedule of Values. Responsible for obtaining GC’s approval of the SOV before it gets entered in Vista.
• Optimizes the use of organizational resources
• Actively participates in all project meetings
• Responsible for drafting accurate and detailed task agreements and purchase orders
• Responsible for processing, reviewing, and monitoring submittals, RFI’s, COR’s, transmittals, and all pertaining logs. Delegates the execution of these processes to APM to maintain the Preconstruction schedule
• Responsible for accurate data collection, processing, and representation: costs, billings, schedule, budget, billing projections, scope of work
• Makes decisions and executes tasks to maintain projects’ schedules and budgets
• Responsible for obtaining substantial completion date and project close-out activities
• Responsible for execution of electrical verification
• Oversees job commissioning, scheduling of required personnel (included in site visits)
• Develops site logistics plan
• Responsible for maintaining high standards of safety by ensuring field operations follow all established S+P and GC processes
• Resolves scheduling issues that result from inclement weather or emergencies or other delays
• Responsible for final QC/QA checklists and successful start-up. Delegates responsibilities and allocates resources efficiently to ensure sthe uccessful completion of the project
• Responsible for the project team. Leads the team that is responsible for achieving the project objectives
• Responsible for the technical and financial sides of the project
• Responsible for timely and accurate processing of invoices
• Responsible for electrical confirmation, steel, sleeve and block out coordination and roof type, slope, and thickness
• Responsible for keeping job folders clean and organized
• Responsible for the early release of time-sensitive, long lead time equipment and materials
• Initiates execution phase of the project by timely release and order of equipment, materials, and subcontractors
• Authorizes and monitors all “other direct costs” (crane, lift, etc.) including rental
• Facilitates and holds frequent project progress meetings with Field Supervisors and APM’s
• Schedules the delivery of materials and equipment to the job site
• Builds cash flow projections for the entire duration of the project
• Participates and helps coordinate Preconstruction meetings with the project team
• Identifies and initiates early RFI’s
• Capable of and responsible for developing a detailed HVAC schedule in Microsoft Project
• Performs frequent site visits to monitor job progress, perform quality control, quality assurance, and ensure safety practices. Documents site visits with notes and pictures. All documents are saved in respective job folders.
• Keeps record of all important communications in Pre-Con phase by logging information in Vista, project workbook, saving emails in the job folder, and keeping meeting notes that pertain to APM’s duties and responsibilities
• Manages stakeholder engagement and manages communications
• Responsible for developing site-specific safety plans
• Develops or helps the team develop Procurement schedule. Tracks and monitors.
• Responsible for timely and transparent information processing and distribution
• Responsible for securing all pricing to avoid unnecessary and preventable price escalations
• Review BAS control documents to gain a full understanding of control scope and sequence of operations
• Manages job close out documentation: T&B, punch list, final job cost report to 100%
• Facilitates subcontractor meetings to maintain and develop good working relationships
• Review in detail all shop drawings and submittals prior to release to avoid and mitigate installation risks
• Responsible for detailed project review. See PM Manual/Job Review Process
• Coordinates project schedule with controls and startup to ensure all departments can perform effectively
• Responsible for maintaining a positive billing balance
• Leads and manages project team and holds all team members accountable
• Responsible for lift and rigging plans
• Manages projects net revenue of $10MM+
• Monitors and controls risks identified in the Pre-construction phase
• Works with the Pre-construction team to transition the project from estimating to project management most effectively and to meet the deadlines
• Responsible for the submittals process: collection, review, and distribution
• Assists field superintendent in resolving all field issues and trade clashes as necessary
• Documents and distributes lessons learned with all team members
• Delegates buy-out functions to APM if needed
• Responsible for successful passing of all job site inspections
• Trains and guides other team members
• Responsible for creating or reviewing purchase order drafts and task agreements created by APM and other team members
• Executes task agreements and purchase orders to maintain project schedule
• Calls in inspections per superintendent’s request
• Initiates, executes, and concludes buy-out process. See PM Manual/Buy-out Process
• Responsible for timely and accurate job cost reporting
• Negotiates and executes written task agreements with subcontractors and manages the percentage of completion and pay application approval. Monitors overbillings by subcontractors. Responsible for accurate cost accrual of labor.
• Responsible for establishing the SOW/lead-release form in conjunction with the procurement schedule
• Works with the Preconstruction team to identify possible risks and develop a risk management plan through a detailed job review process (contingency log)
• Responsible for maintaining and updating accurate project schedule
• Responsible for change management - monitors, registers, and estimates possible cost impacts to the scope of work driven by drawing revisions, ASIs, unforeseen conditions, etc.
• Responsible for submitting monthly billing drafts to the general contractor for pre-approval no later than the 15th of each month. Billings must be accurate.
• Continues to monitor and control project work and risks associated with final stages of the project: early start-up, warranty extension, warranty costs while in execution, budget, schedule, extended schedule, etc.

Requirements

• Demonstrates working knowledge of company financial goals and how to build profitability
• Ability to maintain confidential information and exercise discretion
• Professional and courteous communicator: verbal and written
• Able to comprehend and speak English
• Ability to read and comprehend complex instructions, correspondence, memos, drawings
• Bachelor’s degree in construction, engineering, or related field preferred
• 5+ years of experience in the commercial HVAC industry
• Satisfies stakeholder expectations
• Proficiency in MS Office, MS Project, Adobe, Vista PM, Bluebeam Revue, Plan Grid, Procore, other GC required software, OneDrive, Google Docs, Google Sheets, ADP Workforce
• Capable of prioritizing tasks and activities
• Experience with driving financial results
• Demonstrates ability to plan one to two years into the future effectively
• Demonstrates organizational and leadership aptitude
• Understanding of project management
• Demonstrates interdepartmental collaboration skills and the ability to manage cross functional relationships
• Willingness to travel
• Has general knowledge of OSHA safety requirements
• Requires attention to detail in trades coordination
• Valid driver’s license and clean driving record
• Effective communication skills, prioritization, and organizational skills
• Ability to interact effectively with general contractors, labor subcontractors and the internal team
• Strong problem-solving and research skills
• Ability to anticipate and be proactive to minimize conflict, problem field conditions, errors, and omission issues on drawings and specifications
• Ability to write moderately complex correspondence
• Self-sufficient in daily operations that pertain to this position
• Capable of effectively managing constraints
• PMP preferred
• Ability to present information in one-on-one and small group situations to general contractors, labor subcontractors, and the internal team

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance