Full‑service CRE firm investing, developing, renovating and managing urban properties.
Assist property management with operations, tenant relations, admin, and finance tasks.
13 days ago ago
Entry-level, Junior (1-3 years)
Full Time
Seattle, WA
Office Full-Time
Company Size
200 Employees
Service Specialisms
Building acquisition
Ground-up development
Major renovations
Property management
Engineering
Investing
Development
Asset management
Sector Specialisms
Office
Multi-family
Hotel
Commercial Real Estate
Property Management
Engineering Services
Construction Management
Lease Management
Role
Description
work orders
building engines
coi management
calendar management
purchase orders
move coordination
Assist Property Managers and Engineers with clerical responsibilities to include but not be limited to:
Updating tenant contact lists, emergency lists and floor warden lists.
Organize, update and maintain Tenant and Vendor Certificate of Insurance files to include but not be limited to:
Creating various folders used by management including Tenant lease files, Construction folders, Incident folders, Vendor contract folders etc.
Monthly reconciliation of team credit cards.
Coordinating with tenant prior to move in by collecting information outlined in the move in forms.
Responsible for the coordination and delivery of general tenant and employee communication, through the use of e-mail and Building Engines, communicating scheduled and unscheduled maintenance projects and / or emergencies.
Monitor move in / out internal check list working with team members to assure all tasks on document are completed within one move of occupancy, communicating with PM if team is not meeting established time lines.
Assure that a backup of copy machine supplies are available at all times.
Organize, update and maintain specific portfolio files and systems per specific time lines to include but not be limited to:
Update portfolio calendars to including team calendar, security pass down calendar, conference room calendar.
Managing freight reservations, loading dock, and passdown calendars for all tenants and vendors.
Responsible for the daily tenant maintenance requests, received through Building Engines, assuring requests are handled in a timely, professional manner.
Conference room requests to include the coordination of room schedules on Building Engines and Google calendars, coordinating with day porters for specific room set ups and assuring tenants are invoiced for room use.
Assisting the Property Management Team in the coordination, copying and mailing of periodic reports to include but not be limited to Financial Reports (monthly, quarterly and annual budgets) tenant escalation letters and other documents as requested.
Update tenant contact lists, emergency lists and floor warden list in both portfolio format and in Building Engines as alterations are required, distributing monthly to Property Managers, Engineers and Emergency Manuals.
Assure tenants are invoiced for all work above and beyond the requirements of the lease document.
Assuming responsibility as main contact / first person for answering office phone lines.
Participate as a building staff team member, supporting all of the efforts to achieve Owner and organizational goals.
Open office Monday through Friday based on the established office hours, assuring phones are transferred from after-hours answering service.
Fitness center requests to include receipt and processing of incoming requests, security access clearance and annual audit of forms, deleting forms and security clearance where required.
Assist management team with CPR, tenant floor warden trainings, and participate in annual fire drills.
Ordering tenant signage prior to their occupying the premises.
Tenant waiver form tracking and processing for building amenities.
Assure renewing Certificate of Insurance certificates are accurate and up loaded into portfolio electric files and Building Engines based on established process and procedures, with in specified time lines.
Maintain good tenant relations through regular personal contact responding to tenants’ concerns, complaints and questions.
Assist with building signage requests and last minute printing and posting of signage due to urgent issues.
Inventory, order and stock office, kitchen and copy machine supplies.
Creating as required, mailing and filing correspondence as required / requested by Property Managers / Engineers.
Working with engineering staff update as required security access clearance for tenants, completing audit of access twice annually per predetermined schedule.
Participate in regular building inspections.
Coordinate with PM to assure purchase of materials is meeting LEED EB requirements.
Assist in coordination of special events or operational events at the building. These could include marketing events, tenant advisory board meetings, holiday decorations and/or tenant surveys.
Communicate in a timely manner with management team if a vendor and / or tenant is not responding to specific requests.
Contract management, creating purchase orders, work authorizations, and service contracts and tracking through to execution.
Assist Property Managers and Tenants in the Move in / Move out process to include but not be limited to:
Updating MOD / EOD schedule, to include weekly notification / alteration of phones.
Assure invoices received in office are scanned and sent to property accounting team. .
Will be expected to manage work-order system; entering, tracking, uploading supporting data and following up
Requirements
associate degree
admin experience
ms word
excel
english
cre experience
Physical ability to operate a telephone, computer, 10-key, type minimum of 40 wpm, sit for extended periods of time and occasionally lift/carry up to 40 lbs.
Associates degree in business management (preferred) or equivalent body of knowledge or experience
2+ years administrative experience
Commercial Real Estate experience preferred, but not required
Possess knowledge of general office policies and administrative procedures and practices
Excellent organizational, computer and communication skills
Proficient in MS Word and Excel and possess effective business writing skills
Must be able to exercise a great deal of discretion, work independently or with little oversight and use independent judgement
Ability to read, write, speak and understand English
Benefits
Information not given or found
Training + Development
Information not given or found
Interview process
Information not given or found
Visa Sponsorship
Information not given or found
Security clearance
Information not given or found
Company
Overview
Founded 2006
Year Established
The company was founded in 2006 amidst a transforming American cityscape with a bold vision to reinvent urban and suburban spaces.
14M sq ft Operated
Portfolio Size
Currently operates nearly 14 million square feet of property across key cities including Seattle, Portland, Bellevue, and Denver.
14M sq ft Developed
Total Developed Space
Through adaptive reuse and ground-up developments, the company has created nearly 14 million square feet of vibrant spaces.
The company raises capital, acquires buildings, executes ground‑up and adaptive‑reuse developments, and handles on‑site management in‑house.
Their portfolio typically includes office towers, mixed‑use hubs, renovated historic structures and transit‑oriented developments.
They excel at adaptive reuse — transforming underused industrial or suburban buildings into vibrant community assets.
Strategic, vertically integrated teams tackle complex financial, design, engineering and property‑management challenges.
Recent moves include leadership promotions—Matthew Simo to President, Shawn Jackson to EVP Asset Operations—positioning for post‑pandemic growth.
Culture + Values
Integrity – We act with integrity in all matters at all times.
Respect – We respect others even when their opinion may differ from our own.
Equity – We commit to equity, diversity and inclusion in our workplace and in our society.
Place – We create great places that build healthy, vibrant and sustainable communities.
Prosperity – We drive economic prosperity for our investors, employees and communities.
Environment + Sustainability
Science-based net-zero
Climate Commitment
Targeting net-zero for Scope 1 and 2 emissions by 2030, and all scopes (1, 2, and 3) by 2050.
'Better Places’ strategy integrated into all key decisions—from design and construction to operations and visitor experience.
Active partnerships with local authorities, start-ups, industry leaders and communities to support sustainable urban transitions.
Inclusion & Diversity
Commitment to equity, diversity and inclusion as one of the company’s core values.
No publicly disclosed gender‑specific statistics or goals found.