Personal Assistant & Marketing Communications Specialist

Description

• Help maintain an APAC team planning and scheduling calendar.
• Delivery of confidential and highquality support services to the leader including but not limited to producing documents, presentations, researching and gathering information and authoring communications and other documentation.
• Support the creation of APAC collateral to support campaigns and client engagement
• Support the onboarding of new members of the APAC MCBD Team.
• To deliver effective personal assistance to the APAC Marketing, Communications and Business Development Lead, this role will be expected to work under minimal supervision, key responsibilities include:
• Support the creation and editing of APAC content for marketing related communications channels
• Assisting with booking travel and accommodation in line with Arup policies and procedures.
• Liaise with internal team in the development and implementation of APAC marketing and communications campaigns and programs.
• Assist the Portfolio & Services M&C team in the planning and execution of marketing and communications campaigns.
• Payment of invoices, reviewing expenses for approval and assisting in budget oversight. Reconciliation of expenses and invoices in line with Arup policies and procedures.
• Planning and arranging meetings, including followup with expected attendees to ensure adequate preparation, and agenda, minutes and actions are correctly prepared and recorded as required.
• Assist with the drafting and approvals of award submissions in Tier A APAC award groupings/categories
• Coordinate the production of marketing and communications materials and logistics for regional or significant events.
• Proactively coordinate and prioritise actions requested of the leader. Including actioning requests and delegating tasks to the appropriate team member/s where required.

Requirements

• Diary management, including flexibility in adjusting schedules to meet priority situations and multiple time zones.
• High attention to detail and a proactive, selfstarter attitude, able to balance urgent, shortterm tasks with ongoing operational and strategic projects.
• Advanced skills in Microsoft Office (Word, PowerPoint, Excel, SharePoint, CoPilot); experience with digital marketing tools including CRM, Power BI dashboards is a plus.
• Bachelor’s degree in a relevant field, such as Marketing, Communications, Media, Commerce (or intending to complete formal study not essential)
• Strong organizational, multitasking, and problemsolving skills.
• Demonstrated ability to work independently and as part of a team in a fastpaced environment, while also collaborating within a team environment
• Prior experience in an administrative, executive assistant, or office coordinator role ideally within a professional services and marketing, communications, or business development team.
• Outstanding interpersonal and communication skills

Benefits

• International mobility opportunities
• Interest free solar energy and bicycle loans
• Ability to purchase additional leave of up to 20 days for permanent employees.
• Birthday leave
• Novated car lease
• Paid parental leave for the support career of 4 weeks plus the opportunity to access extra paid and unpaid leave if you later become the primary career.
• Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers.
• Annual leave loading
• Insurances (life & income protection)
• Paid parental leave for the primary career of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.
• Hybrid working policy and flexible working hours.

Training + Development

Interview process

Visa Sponsorship

Security clearance