Receptionist/Office Administrator

Description

• Staff the front reception desk, answer telephone calls, greet clients and receive incoming and outgoing mail and parcel delivery.
• With support from the office social committee, lead and promote the office social activities including developing social activities and managing bookings and obtaining supplies.
• Ensure all site management and operations practices comply with Stantec standards.
• Obtain quotes and manage the procurement process for any facility improvements.
• Assist with office/project document control including digital filing, offsite storage and archiving.
• Some local driving for deliveries, supply pick up, etc.
• Develop and maintain strong, positive relationships with the office leadership and staff.
• Coordinate activities associated with “Stantec in the Community” week.
• Act as the primary contact for building property management and ensure implementation of preventive, ongoing and anticipated maintenance/repair programs.
• Assist groups with administrative duties, when required.
• Work with internal office staff and leadership to assist with office/facility-related needs.
• Act as the on-site liaison for IT support, coordinating with IT staff to resolve technical issues.
• Coordinate assignment and set-up of new employee's workspace and initial requirements, such as PPE requirements and equipment procurement and tracking.
• Manage third-party vendors and orders for office supplies, printing supplies, furniture, and coordinate 3rd party suppliers for parking, coffee and kitchen supplies and miscellaneous items.

Requirements

• Excellent written and verbal communication skills.
• Ability to foster and encourage a healthy working environment for all.
• Problem-solving and investigation skills.
• Able to operate independently in a fast-paced, multi-disciplinary environment.
• Excellent computer skills in Microsoft Office suite.
• Ability to self-educate by reading policies, regulations and guidelines.
• Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent tasks.
• Customer service centric approach to working with internal and external clients.
• Must be proactive and willing to take initiative.
• Valid full Class G Driver’s licence.
• Able to work with diverse teams and people2

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance