Lease Administration Portfolio Coordinator (Records Team)

Description

• Establish task priorities and create schedules for portfolio objectives.
• Communicate frequently with internal and external partners. Notify client of critical dates, real estate policies and procedures, and assist with general inquiries
• Responsible for ensuring the financial obligations of our Clients is accurate and that monthly rents are processed in a timely manner
• Ensure proper document management measures are followed for all leased, owned and other associated documents. Maintain file retrieval/storage, scan documents, and open/distribute mail
• Conduct desktop audits of Year-End Common Area Maintenance (CAM), Insurance, and Real Estate Tax reconciliations, interpret, and analyze all charges for accuracy, in accordance with lease documents. Directly responsible for dispute resolution with landlord for any identified discrepancies
• Review client invoices in conjunction with lease requirements and collect proper supporting back-up documentation from landlords/billing authorities and confirm all calculations are correct
• Oversee and manage the subtenant process including the recording and collection of monthly rent and the pass-through of invoices and year-end reconciliations
• Ensure that productive landlord and subtenant relationships are maintained in accordance with the lease and sublease agreements
• Request and process certificates of insurance as required by the lease document
• Stay up to date on the latest industry standards and trends
• Review, abstract and/or perform quality control data audits of documents including updating and maintaining all lease information and data in our technology information systems, as required
• Review Estoppels and Subordination Non-Disturbance Agreements (SNDA’s) against the lease terms

Requirements

• Sense of Urgency
• Technical Proficiency
• Customer Service Skills
• Detail Oriented Interpersonal Skills
• Regularly exercises good judgment and logic in responding to leased and owned property inquiries from the client and/or landlords
• Communication Proficiency (oral and written)
• Able to manage multiple projects/priorities in a fast-paced environment
• Ability to understand, interpret, and abstract complex real estate lease terminology
• Organization Skills
• Strong proficiency with MS Office Suite (MS Word, Excel and PowerPoint)
• Analytical Skills
• High School diploma or GED required
• Research Skills
• Working knowledge of financial terms
• Bachelor’s Degree preferred in any field; business, finance/real estate, accounting ideal

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance