Administrative Assistant

Description

FCC Canada is looking for an Administrative Assistant who will be responsible for providing clerical, office administration, and filing support to the FCC Canada Corporate Office.

• Liaise with external parties in a professional manner, always maintaining confidentiality and discretion.
• Manage and organize files, ensuring all documents are up-to-date, accurately filed, and easily accessible.
• Organize and expedite the flow of work through initiating follow-up action.
• Ensure compliance with corporate practices.
• Conduct background research, investigations, and retrieve information on various issues using a variety of information systems.
• Proactively identify opportunities to streamline processes and improve efficiency.
• Maintain a document management system.
• Handle other administrative tasks as needed to support the company.
• Communicate complex information in a clear and respectful manner, ensuring all parties involved fully understand the material.
• Prepare reports, including gathering and summarizing data.
• Assist in maintaining and updating corporate minute books and preparing/reviewing resolutions, annual returns, and other corporate filings.
• Assist with projects as assigned, ensuring efficient time management and prioritization of responsibilities.
• Prepare, draft, and review documents, correspondence, and reports with a high level of accuracy and attention to detail.
• Coordinate and maintain a complex record/retrieval system, ensuring compliance with corporate information systems, policies and practices.
• Work collaboratively with other staff as a team and provide back-up support as required.

Requirements

• Excellent written and verbal communication skills, with the ability to convey complex information clearly and respectfully.
• Ability to work independently and effectively with minimal supervision, prioritizing work schedule and completing assigned duties within timelines.
• Highly developed customer service and interpersonal skills, and proven ability to communicate effectively, both orally and in writing, at all organizational levels, including external contact.
• Strong analytical and problem-solving skills with proven ability to handle sensitive issues.
• Ability to exercise independent judgement and discretion in dealing with highly confidential operational matters and with management staff.
• Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.
• Highly proactive, with the ability to anticipate needs and act independently when necessary.
• Utilize knowledge of Microsoft Office (Word, Excel, PowerPoint) and Outlook.
• Post Secondary Degree: Bachelor of Arts Degree etc.
• Ability to develop and implement administrative work procedures and systems.
• Experience with a variety of software packages including Microsoft 365, Word, Excel, PowerPoint, Outlook, SharePoint and virtual meeting technologies.
• Ability to research and gather information.
• Strong working knowledge of contracts in Canadian jurisdictions

Benefits

Please note that salaries may vary depending on the candidate’s experience and geographical location. Listed compensation is exclusive of bonus and in addition to our extensive employee benefits program. Availability of certain benefits may vary based on the specific job role.

Training + Development

Interview process

Visa Sponsorship

Security clearance