Office and Project Support Coordinator

Description

• Assist with safety documentation tracking (training records, inspections, tools)
• Support invoice processing and internal reconciliation tasks
• Maintain organized project files and spreadsheets
• Assist with drawing reviews, markups, and document control (training provided)
• Manage incoming correspondence and basic client communications
• Support CRM data entry and internal tracking systems
• Assist with internal communications and team coordination
• Support general office operations, document control, and record-keeping
• Support project documentation such as RFIs, change tracking, and as-built updates
• Provide basic vehicle and fleet tracking support
• Respond to administrative inquiries
• Assist with job tracking, documentation, and basic cost tracking
• Assist with formatting, organizing, and maintaining digital and paper files

Requirements

• Comfortable working independently with guidance and established processes
• Comfort working with spreadsheets and document tracking
• Experience with QuickBooks, Bluebeam, AutoCAD, or CRM systems is an asset
• Post-secondary education in office administration, construction management, engineering technology, or a related field is an asset
• 1-3 years of experience in an administrative, project coordination, or office support role
• Able to manage multiple priorities in a structured environment
• Clear written and verbal communication skills
• Attention to Detail is a key requirement
• Proficiency with Microsoft Office (Word, Excel, Outlook)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance