Facilities Coordinator Apprentice

Description

• Undertake regular checks of contractor site logbooks and ensure all H&S records are being correctly maintained and are fully up to date and complete at all times.
• Assist with progress monitoring meetings, with the services maintenance contractors to monitor compliance with the contract scope of works and progress with the planned preventative maintenance activity.
• Assist with preparation of ad hoc reports as required for issue to internal and external parties
• Assist with regular meetings and inspections with both contractors and consultants.
• Assist with preparation of contractor health and safety information exchange information.
• Assist with the preparation and monitoring of the service budgets, in consultation with the Property & Asset Manager.
• Maintain good relations with all occupiers.
• Assist with the monitoring and assess the performance of contractors at the property and take effective early action to address any shortcomings.
• Assist with the maintenance audit regimes and safe systems of work, and actively manage continuous improvement by the contractor.
• Report on condition of Health and Safety compliance within your building(s) – following procedure and checklist.
• Ensure you, and any on site staff, are fully conversant with Newmark, Safety, Health & Environmental (SHE) policies and any operational procedures made under these relevant to their role.
• All apprentices will be required to supervise others; to understand the contractual requirements and service delivery targets between their employing organisation and the client/customer in order to achieve service targets
• If required, to co-operate fully and promptly with any accident investigation.
• Assist with budget and cost control and an awareness of the property budget and client objectives.
• Making sure that works are complete so invoices can be paid.
• Assist with the management of service contracts, the assessment of quotes and fees to ensure best value and deliverability.
• Maintain proper records of expenditure and spending commitments, using appropriate technology provided.

Requirements

• Good numerical skills including computer literacy (Excel, Word, MS Outlook)
• Good level of organisational and administrative skills
• Able to use initiative and take responsibility
• Ability to work alone or as part of a team
• The apprentice will have to provide customer service skills and be proactive in finding solutions to problems.
• Attention to detail
• Driving License
• GCSE or equivalent Maths and English (Grade 4 and above)
• Strong communication skills, both verbal and written
• This apprenticeship prepares an individual for managing a Facilities Management service, or a group of services, which can be labelled as ‘hard’ (estate/building management) or soft (catering/cleaning/administration/security)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance