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Jobsite Administrator - Hilo
Hensel Phelps
The Jobsite Administrator is responsible for various administrative and clerical duties to support the project team and project management staff.
18d ago
$23 - $27
Junior (1-3 years)
Full Time
Honolulu, HI
Onsite
Company Size
4,700 Employees
Service Specialisms
Construction services
Project Management
Engineering
Architecture
Design
Technical Services
General Contractor
Sector Specialisms
Aviation
Education
Government
Critical Environment
Role
What you would be doing
issue subcontracts
mail distribution
project onboarding
payroll submission
invoice processing
office maintenance
- Assist with issuing and processing subcontracts and purchase agreements.
- Check and distribute mail daily.
- Assist with project onboarding for new hires.
- Submit payroll weekly for all project personnel and process weekly invoices.
- Greet visitors/industry partners and help with check-in.
- Maintain office machines, equipment, and supplies by conducting regular inventory checks, ordering supplies, and scheduling routine service appointments.
- Compose and manage routine correspondence to all levels of personnel.
- Managing certificates of insurance.
What you bring
degree
ms office
communication
experience
certification
location
- Great attention to detail, organized, and ability to multitask.
- Associate degree preferred.
- Comprehensive proficiency in current version of Microsoft Word, Excel, and Outlook.
- Excellent oral and written communication skills; customer service oriented.
- Background Checks for Badging/Security Clearances (if applicable)
- Immediate availability preferred.
- Collaborative, innovative, and quick learner.
- 2+ years administrative experience.
- Physical Exam (if applicable)
- Verification of Work Authorization and Employment Eligibility
- Must reside on the Big Island of Hawaii as the individual will be working out of the jobsite office in Hilo.
- Certification of Notary or Notary Certificate (acquired within 60 days of hire).
- Substance Abuse Screening
- Jobsite office set-up and maintenance.
Information not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- verification of work authorization and employment eligibility
- substance abuse screening
- physical exam (if applicable)
- background checks for badging/security clearances (if applicable)
People also searched
Company
Overview
$7 billion revenue
Annual Revenue
Reflects the company's financial strength and scale of operations.
Top 20 Contractors
ENR Ranking
Consistently ranked among the leading construction firms in the U.S.
200 LEED Projects
LEED Certifications
Showcases commitment to sustainability and environmental standards.
- Founded in 1937 in Greeley, Colorado, it evolved from a local residential builder into one of the nation’s top general contractors.
- Now an employee-owned firm, it has grown into a multibillion-dollar builder delivering projects across the U.S.
- Known for its 'Plan. Build. Manage.' model, it integrates real estate development, construction, and facility services.
- It tackles major landmarks—airports, hospitals, data centers, water plants, courthouses—with sophisticated technical scope.
- It employs a collaborative 'Hensel Phelps Way'—blending people, process, partnership, and technology across every project.
- Its use of BIM and real-time cloud systems underscores its embrace of tech-driven efficiency and precision.
- Unusual for a construction firm, it is entirely employee-owned and has delivered over 200 LEED-certified projects.
- Delivering EXCELLENCE in all we do.
- The Hensel Phelps Way: People, Process, Partnership and Technology.
- Ownership: We take responsibility. As an employee‑owned company, we have a stake in everything we do.
- Integrity: We work with integrity and are committed to honesty, building trust and doing the right thing. We provide a workplace free from hazards.
- Builder: We are builders. We safely self‑perform our work while building teams, people, partnerships and legacies.
- Diversity: We embrace diversity. From our people, to our partners, to our projects—these differences strengthen our teams and our business.
- Community: We support our community. We care for our employees, colleagues and neighbors like a family.
50% Waste Diversion
Construction and Demolition Waste
Aiming to reduce construction and demolition waste with a 50% waste-diversion goal across the enterprise.
300+ Employees
Sustainability Accreditation
Over 300 employees have achieved accreditation in sustainability practices, enhancing the company's expertise in environmentally responsible projects.
100M+ Square Feet
Sustainable Projects Completed
The company has successfully completed over 100 million square feet of sustainable projects, showcasing its commitment to green building practices.
#6 Ranked
ENR’s Top Green Contractors
Recognized as the 6th top green building contractor by ENR’s 2023 ranking, highlighting the company's leadership in sustainable construction.
- Tracking scope 1, 2 and 3 emissions across project sites and offices.
- Increasing the ratio of hybrid and electric vehicles in our fleet; installing EV charging stations where needed.
- Developing and implementing a carbon-reduction management plan.
- Using material vetting processes to assess Global Warming Potential of concrete, steel and other materials early in design and procurement.
- Deploying tech that allows clients and design teams to select products based on Global Warming Potential.
- Supporting responsible water use and strategies to reduce water consumption.
Nine‑time recipient
ABC National Diversity Excellence Award
Recognized annually for workforce hiring, training, retention, and supplier diversity since 2012.
Twice the average
Women in Construction Hiring
Employer of women in construction at twice the national average, with leadership development programs and networks.
- Employee‑created DEIc forums in every region to foster discussion, mentoring, recruiting and advancement.
- Support for underrepresented minorities through HBCU partnerships and engagement with SHPE and NSBE; employee resource group BNet.
- Active veteran hiring and retention via Hiring Our Heroes, DOD SkillBridge, RecruitMilitary; ongoing support during deployments.
- Employment Opportunity Program and partnerships with re‑entry/rehabilitation programs to hire individuals exiting the justice system.
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