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Director of Maintenance Asset Management
Middleburg Communities
Establishing portfolio-wide maintenance standards and ensuring efficient execution through contracts, scopes of work, and preventative maintenance strategies.
14d ago
Experienced (8-12 years), Expert & Leadership (13+ years)
Full Time
Maitland, FL
Onsite
Company Size
190 Employees
Service Specialisms
Real estate investment
Property development
Construction
Property management
Asset management
Acquisitions
Sector Specialisms
Development
Construction
Strategic Investments
Investment Management
Land Acquisition
Property Management
Affordable Housing
Multifamily Rental Housing
Role
What you would be doing
annual inspections
turnover process
portfolio standards
vendor monitoring
site visits
compliance monitoring
- Ensure that an annual inspection is made of:
- Ensure Turnover/Punch/Acceptance process is administered efficiently
- Ensure that maintenance training and fire, life and safety issue information, including evacuation plans, are provided to new Community Managers.
- Develop and enforce portfolio-wide standards for maintenance, turnover, preventative maintenance, and safety compliance.
- Ensure that an extensive walk-through of each new community will be completed, addressing concerns of Operations to ensure a smooth transition between Construction and Operations.
- Documenting training on various systems at new properties to ensure staff changes do not impact institutional knowledge
- Determine proper set-up protocols and needs for Maintenance Shops and Equipment
- Oversee objective quarterly inspections of all properties, helping ensure site-level inspections are completed monthly.
- Work with Regional Property Managers to set-up initial contracts, including bidding
- Establishing Key Control from time locks are changed
- Provide recommendations, cost determination and pertinent information regarding major capital investments, repairs and maintenance
- Ensure that the Maintenance teams carry out all inspections and maintenance is carried out in the correct timeframe and in compliance with state and local regulating codes.
- Facilitate transition of all warranty information and protocols as properties begin to operate
- Supervise the monitoring of all loss control reports that deal with physical discrepancies of our buildings and properties and work with loss control to evaluate the reports and take corrective action as required.
- Travel (50-75%) to build relationships, mentor, visit sites and understand nature of work being performed.
- Assist in preparing sites for disposition
- Liaison between Operations and Construction regarding construction-related problems
- Oversee and prepare reports for physical/maintenance aspects of Due Diligence teams for acquisitions
- Write, maintain, and update scopes of work and specifications for recurring services, repairs, and CapEx projects.
- Monitor vendor performance against SLAs; ensure contracts deliver cost efficiency and quality at scale.
- Standardize contracts across the portfolio to reduce administrative burden and improve buying power.
- Partner with Asset Management to align standards with long-term investment strategy and financial performance.
- Lead bid processes, vendor selection, and contract negotiations for maintenance and life-safety services (e.g., HVAC, elevators, fire safety, pest control, landscaping, snow removal, pools).
- Ensure that any malfunctions of the fire, life and safety systems are corrected.
What you bring
development & rehab
interior maintenance
onesite experience
contract negotiation
vendor management
degree required
- Experience with new development and major rehab transitions preferred.
- Interior condition of the building including the need for repainting, carpeting and furnishings of the common areas.
- Onesite experience a plus
- Demonstrated ability to analyze costs, negotiate contracts, and deliver efficiencies at scale.
- Strong expertise in contracting, vendor management, and scope/spec development.
- 10+ years of multifamily or real estate experience with a focus on maintenance standards, CapEx, or asset management.
- Bachelor’s Degree in Construction Management, Engineering (Civil, Mechanical), Facilities Management, or related. A degree in Business or Finance with strong technical/maintenance background will also be considered.
- Strong communication and collaboration skills to influence across departments.
- Proficient in Word, Excel, knowledge of personal computers, Internet applications, printers, telephones. Must be willing and able to travel (50-75% required) by car and plane.
- College or technical degree, OneSite/RealPage and Key Trak experience.
- Technical certifications (EPA, OSHA, etc.) are a plus.
- the exterior condition of building, paying close attention to aboveground decks and rails, exterior paint, stucco and siding, all roof areas, noting the need for patch repairs as a preventative maintenance repair, including close inspection of all roof tiles, flashing and all roof penetrations,
- Parking lot and all hard-surface areas,
- Great benefits- We offer comprehensive health and wellness benefits tailored to meet your needs. Choose from three medical plan options, including a company-funded HSA plan with 100% premium coverage for employees. We also provide subsidized options for additional family members, as well as dental and vision plan choices. Other benefits include paid time off, paid volunteer time, and company-paid holidays, a 401(k) match, employer-paid Life and AD&D insurance, and educational reimbursement to support your growth.
Information not given or found
Interview process
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Visa SponsorshipInformation not given or found
Security clearance- yes, background checks will be conducted for this position.
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Company
Overview
36% IRR
Return on Investment
Achieved an impressive 36% internal rate of return since the company's inception, reflecting strong financial performance across multifamily housing developments.
$4.3B in transactions
Multifamily Housing
Executed over $4.3 billion in multifamily housing transactions, showcasing significant market impact and scale.
32K units
Acquired & Developed
Acquired, developed, or financed over 32,000 units, establishing a strong presence in the multifamily housing market.
3K under construction
Units in Pipeline
Currently building over 3,000 units, demonstrating ongoing growth and investment in residential properties.
- Blends development, construction, strategic investment, and property management under one roof.
- Typical projects include apartment communities and build-to-rent single-family neighborhoods across the Southeast and Mid-Atlantic.
- Specialisms range from land sourcing and zoning to property management and capital strategies.
- Champions scale and quality in multifamily housing.
- Offers in-house research capabilities using proprietary data and AI to identify resilient markets.
- Self-performs construction to enhance control over timing, cost, and quality.
- Employs a single integrated platform for swift execution from land acquisition through resident move-in.
- We are committed to exceeding the expectations of our residents, clients, and partners.
- We foster a culture of integrity, respect, and accountability.
- We value teamwork and collaboration to achieve our goals.
- We emphasize innovation and continuously seek new ways to improve.
- We aim to create long-term value for our stakeholders.
2030 Target
Net Zero Carbon Emissions Goal
Aiming to achieve net zero carbon emissions by 2030, demonstrating a commitment to combating climate change.
- Committed to sustainability and green building practices.
- Prioritizes energy-efficient designs and environmentally conscious construction.
- Focuses on water conservation, waste reduction, and the use of sustainable materials.
- Incorporates eco-friendly technologies into all new developments.
- Dedicated to creating an inclusive and diverse workplace.
- Aims to promote a culture where all employees feel valued and respected.
- Has established initiatives to increase gender and racial diversity at all levels of the organization.
- Strives for gender equity, with a goal of increasing the representation of women in leadership positions.
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