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Project Assistant - Mission Critical
The Layton Companies, Inc.
Project assistant responsible for managing construction project documentation, coordination, and communication.
20d ago
Junior (1-3 years), Intermediate (4-7 years)
Full Time
Cedar Rapids, IA
Onsite
Company Size
1,500 Employees
Service Specialisms
Commercial Construction
Preconstruction
Design‑Build
Virtual Design & Construction
Interior Construction
Tenant Improvements
Adaptive Reuse
Renovations
Sector Specialisms
Commercial
Healthcare
Distribution
Mission Critical
Interiors
Role
What you would be doing
project coordination
change order issuance
checklist maintenance
document drafting
contract administration
document assembly
- Champions "The Layton Way" by delivering predictable outcomes for internal teams, external teams, and customers.
- Discusses and coordinates personal and project goals, important issues, and objectives.
- Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program.
- Ensures that "Constructing with Integrity" is delivered by working with honesty, unity, safety, and quality of work.
- Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork.
- May administer contracts and purchase orders as assigned by leadership.
- Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners' operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house.
- Ensures timely responses from subcontractors for contract paperwork.
- Creates and maintains project checklist.
- Instructs project team in organized filing system and assures its proper use.
- Assists in bidding and in developing scope of work for trade contractors.
- Prepares agendas and other preconstruction meeting documents.
- Assists in estimate and buyout of projects.
- Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests.
- Prepares and issues change orders to subcontractors and owners for extra work performed on the project.
- Distributes change requests and follows up for pricing changes.
- Records and/or transcribes minutes at the preconstruction meeting.
- Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time. Follows up for review and approval for shop drawings, samples, material lists, etc.
- Drafts, transmits, and files correspondence.
What you bring
typing speed
team player
organization skills
task management
communication skills
microsoft office tools
- Types a minimum of 50 wpm.
- Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
- Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
- Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
- Has excellent written and verbal communication skills.
- High school diploma or equivalent.
- Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
- Knowledge of basic work methods, techniques and systems used by Layton Construction preferred.
- One to two years post high school administrative assistant training preferred.
- Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application.
- Has the ability to accomplish routine tasks.
- Previous experience working in an administrative role in a construction company preferred.
- Has at least 2 years' experience in secretarial or administrative work.
Information not given or found
Training + DevelopmentInformation not given or found
Interview process
Information not given or found
Visa SponsorshipInformation not given or found
Security clearance- yes, equal opportunity employer, checks without regard to race, color, religion, sex, etc.
Company
Overview
Since 1953
Year Established
The company was founded in 1953 in a basement by Alan Layton Sr.
$300M Revenue
Annual Estimate
Estimated annual revenues consistently exceed $300 million.
Top 400
U.S. Contractor Ranking
The company is consistently ranked among the top 400 contractors in the United States.
2008 Sale
Industrial Arm Sold
The industrial arm, CEntry Constructors & Engineers, was sold in 2008 to a Danish firm.
- Its subsidiaries span commercial construction, industrial engineering, interior build-outs and tenant remodels.
- Projects have ranged from generating facilities and medical centers to city halls and exposition centers across 25+ states.
- Privately owned, with an employee-centric structure that supports niche markets and project delivery excellence.
- Integrity
- Commitment to Excellence
- Collaboration
- Accountability
- Innovation
- Customer Focus
- Focused on reducing environmental impact through energy-efficient design and construction methods.
- Committed to sustainable building practices and green certifications like LEED.
- Pursues environmental stewardship with responsible resource management.
- No specific DEI strategy or outcomes detailed on available resources.
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