Operations Support Officer

Description

We are currently seeking a highly motivated and organized Operation Support Officer to join our BEEAH Abu Dhabi team. This role is responsible for carrying out the administrative duties, providing administrative support and maintaining the operations data.

• Receive the Traffic fines & accident deductions data from the Fleet team and submit it to HR/Finance.
• Prepare the Monthly Manpower list, as per the work plan and provide to Coordinators at the beginning of the month.
• Submit the OT data (both plan and actual) to the HR department for validation and records.
• Upload actual overtime data to the OT portal at the end of each month.
• Schedule and arrange for meetings as advised by the Operations Manager and Prepare Minutes of Meetings.
• Preparing the operations related reports for submission as advised by the Operations Manager.
• Assist the Operations Manager in other administrative duties as and when necessary.
• Preparing daily/weekly/monthly reports related to operations as required by the Operations Manager.
• Submit the Monthly attendance to the HR department for payroll processing, after obtaining necessary approvals.
• Maintain employee master data for all operation staff and update employee movement on daily basis (New Joiner, Resignation, Termination etc.)
• Create and maintain the documentation and take care of the arrangements required for
• Ensure Vehicle availability for executing the Waste Collection and related activities.
• Archiving of documents.
• Prepare the Leave Request, Passport release, Rejoining, Resignation, and Clearance form etc. for Labours, Team Leaders & Drivers etc. and submit to HR after approval from the Operations Manager.
• Maintain the daily attendance of the entire operations team and ensure current and past data are available all the time in records.
• Prepare disciplinary action request forms and submit them to HR after approval of Operations Manager.
• Prepare & upload the overtime planning data at the beginning of each month.
• Maintaining and archiving files related to Operations.
• Maintain the shift Schedules of operations employees in the attendance system.
• Assisting the operations supervisors in Attendance & leave Management in the attendance system & SAP.
• Create purchase requests (PR) and service requests for materials and services required for operations and create goods received notes (GRN) after receiving the requested items, in SAP.
• Coordinate and ensure timely completion of the performance evaluation process of all workmen working under the operations department.

Requirements

• Willingness to interact with workers & drivers.
• Bachelor’s Degree / Diploma in any discipline
• Waste Management / Facilities Management Industry experience will be an added advantage.
• Certification / Diploma in office administration will be an added advantage. 1 – 3 years of experience as Administrator / Document controller / Secretarial role.
• MS-Office (Word, Excel & PPT).
• Administrative Skills.
• Knowledge of Arabic will be a plus.
• SAP (Procurement, Finance Module).
• permits to work, clean, and collect waste.
• Intermediate Verbal and written Communication skills in English.
• Good oral and written Communication skills in English.
• Knowledge of Hindi / Urdu will be a plus.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance