Property Assistant

Description

• Coordinate with Property Managers in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics. Create transcription from Dictaphone. Ensure timeliness and accuracy of documents.
• Assist Property Managers in the annual budget preparation and development.
• Administer and print various property accounting reports (as produced by the company’s accounting software) for Property Manager review or compilation in the property monthly (or other periodic) reports – Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc.
• Organization and scheduling of meetings. Prepare/organize items in relation to meetings, including but not limited to, site reservation, preparation of necessary materials, interaction with attendees, etc.
• Coordinate tenant service requests pertaining to property operations and administration. Maintain a professional image to internal and external callers. Delegate calls to property service technicians and follow up with tenant and/or property manager as required.
• Develop and maintain property filing & tracking systems for reports and documents identified above.
• Oversee copying, faxing and mail distribution within designated area. Monitor and order general office supplies as needed. Ensure assigned office equipment is adequately maintained and secure. Contact and coordinate with vendors to service or repair equipment.
• Administer vendor, RE Tax and other property invoices. Date stamp, code/process for Property Manager review/approval and enter into the accounting system.
• Compile information, prepare and update reports or process other documents as required: Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, Tenant Contact Lists, etc.
• Assist Property Managers in the monthly billing, periodic tenant billing adjustments (PTAR’s) and subsequent collections of monthly tenant rent and other tenant receivables.

Requirements

• Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
• Attention to detail.
• Bachelor’s Degree or High School Diploma/General Education Degree (GED) and a Minimum 2+ years previous related experience preferably in a Real Estate Background.
• Excellent interpersonal skills.
• Ability to work independently with minimal supervision.
• Strong business vocabulary, grammar, and effective communication skills.
• Strong proofreading and editing skills.
• Proficient in MS Word, MS Excel, E-Mail.
• Working knowledge of Internet and Internet Searching Techniques.

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance