Payroll & Accounts Payable Specialist

Description

• Address payroll discrepancies, resolve issues efficiently, and serve as the primary point of contact for payroll inquires.
• Prepare weekly check runs, ACH and wire payments (approximately 40 transactions per week),
• Maintain accurate historical financial records by organizing and filing documents.
• Contribute to process improvements for payroll and AP workflows.
• Conduct account reconciliations to ensure financial integrity.
• Maintain payroll records and ensure compliance with payroll-related tax filings and reporting.
• Respond to external vendors and internal teams regarding accounts payable.
• Review and process vendor invoices and code expenses to projects or departments in accordance with company policies and approval workflows.
• Foster a culture of collaboration and professional development.
• Support month-end closing by preparing AP accruals and reconciliations.
• Maintain compliance with vendor and consultant W-9 documentation and 1099 reporting requirements.
• Extract transaction details from the firm’s credit card procurement system, ensuring proper employee usage and coding.
• Upload transactional details into the firm’s ERP system.
• Provide support during internal and external audits by organizing documentation and addressing inquiries.
• Work with People & Culture to administer employee compensation structures, benefits deductions, reimbursements, and direct deposit setup.
• Collaborate with People Leaders regarding timely approval of weekly timesheets and employee reimbursements as submitted in the company’s ERP,
• Oversee and process payroll for up to 150 employees bi-weekly using external third-party processor, (Paylocity or similar) ensuring accuracy, timeliness, and compliance with tax regulations.
• Maintain confidentiality of sensitive payroll and financial data.
• Verify the accuracy of vendor invoices and confirm that the correct general ledger and project codes are used.

Requirements

• Ability to collaborate effectively across multiple departments and offices.
• Exceptional attention to detail and organizational abilities to ensure accurate record-keeping.
• Proficiency with project based accounting / ERP systems is preferred (Deltek VantagePoint a plus).
• Minimum of three years of progressive payroll processing experience.
• Associates or Bachelor’s degree in Accounting, Finance or a related field is preferred.
• Proficiency in Microsoft Excel, including the ability to create and maintain account reconciliation details. Experience in Architecture, Construction, or Project Management is a plus.
• Excellent written and verbal communication skills, with a service oriented approach.
• Experience with expense management systems is preferred (Concur, RAMP, Expensify)

Benefits

Training + Development

Interview process

Visa Sponsorship

Security clearance