Accounting Coordinator

The Office Accounting Coordinator plays an essential role in maintaining accurate and timely financial records that support Habitat for Humanity of Greater Cincinnati’s mission. This position is responsible for a variety of accounting functions including invoice processing, credit card reconciliations, ReStore sales reporting, construction-in-progress tracking, and grant receivable management. The Coordinator ensures compliance with internal controls, assists with project-based accounting processes, and provides financial reporting support to the Finance and Real Estate teams. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced, mission-driven environment.

Record ReStore sales and inventory tracking

• Investigate discrepancies and ensure all transactions are properly recorded
• Record accounting entries related to inventory and COGS based on sales
• Review and verify CIP balances at time of house closing
• Ensure accurate tracking of income, expenses, and intercompany transactions
• Assist or manage invoice entry and approval workflow
• Move appropriate costs from CIP to P&L
• Assist in submitting for Grant Funding reimbursement
• Provide timely updates to senior leadership on cash availability
• Assist Director of Finance with forecasting cash flow with a focus on grant receivables and upcoming house closings
• Collaborate with the Real Estate team on new processes for project accounting and budget management
• Support Real Estate Team with Mortgage Originations and Closings as needed
• Ensure accurate categorization of expenses and adherence to internal controls
• Track grant revenue and ensure proper recognition in accordance with funding terms
• Assist Real Estate team with setting up financial structures to access project resources (i.e. Federal and State Tax Credits)
• Record monthly receivables for the Real Estate Department
• Update Mortgage payment schedules and related documentation
• Support Real Estate team with Funder reporting and compliance
• Perform daily/weekly reconciliation of ReStore deposits across multiple locations

Invoice & Credit Card Processing (via Bill.com)

• Experience with accounts payable, receivable, and grant or project-based accounting
• Bachelor’s or Associate’s degree in Accounting, Finance, or related field preferred
• Effective communication and interpersonal skills; able to work collaboratively across departments
• Proficiency with accounting software and systems (experience with Bill.com and QuickBooks or similar platforms preferred)
• Strong analytical and problem-solving skills, with the ability to identify and resolve discrepancies
• Excellent attention to detail, accuracy, and organizational skills
• Minimum of 1-3 years of accounting or bookkeeping experience, preferably in a nonprofit or construction-related organization
• Ability to manage multiple priorities and meet deadlines with minimal supervision
• Strong understanding of general ledger accounting, reconciliations, and internal controls